Meeting Minutes

[Larry]

After a presentation I made to my HOA Board, I requested that my PowerPoint presentation be attached to the minutes of the meeting. I was flat out told no.

 

I was wondering if Robert's' Rules has a position on this.

[Gary Novosielski]

RONR would agree with the Board.  The minutes are a record of what was actually done or decided at a meeting.  Presentations would not normally be included.  The Board itself ultimately decides what goes in their minutes.

However I'm surprised that the board would not want to file a copy of the presentation, as it would typically do with a committee report, or with received correspondence.

[Weldon Merritt]

6 hours ago, Gary Novosielski said:

However I'm surprised that the board would not want to file a copy of the presentation, as it would typically do with a committee report, or with received correspondence.

Who says they didn't? All we know is that they rejected the request to attach the PowerPoint to the minutes.

[Josh Martin]

11 hours ago, Larry said:

After a presentation I made to my HOA Board, I requested that my PowerPoint presentation be attached to the minutes of the meeting. I was flat out told no.

 

I was wondering if Robert's' Rules has a position on this.

RONR agrees with your board's decision in this matter.

If the presentation in question was a report of a board, committee, or officer, the report should be filed with the Secretary's records, but it would not be "attached" to the minutes of the meeting or made a part of the minutes themselves.

If the presentation in question was a report of someone other than a board, committee, or officer, no rule in RONR would require that the report be filed (but no rule in RONR would prohibit it either).