Guest Canada JG Posted August 31, 2023 at 12:53 AM Report Share Posted August 31, 2023 at 12:53 AM Hi - new to taking minutes. What is best practice for marking a Board member as absent during a meeting? Do we mark the individual as 'in absentia'? What is the correct terminology? Thanks! Quote Link to comment Share on other sites More sharing options...
Joshua Katz Posted August 31, 2023 at 01:00 AM Report Share Posted August 31, 2023 at 01:00 AM Do your bylaws call for attendance? Ordinarily you would only indicate the presence of the president and secretary, and the presence of a quorum. Quote Link to comment Share on other sites More sharing options...
Atul Kapur Posted August 31, 2023 at 02:00 AM Report Share Posted August 31, 2023 at 02:00 AM If your rules or custom require attendance to be recorded in the minutes, then you could use "absent" or "not present." There is no need to use Latin (or, if there is: Nihil opus est uti Latin) Quote Link to comment Share on other sites More sharing options...
Guest Canada JG Posted August 31, 2023 at 12:00 PM Report Share Posted August 31, 2023 at 12:00 PM thank you very much appreciate the feedback. Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted August 31, 2023 at 01:31 PM Report Share Posted August 31, 2023 at 01:31 PM (edited) On 8/30/2023 at 7:53 PM, Guest Canada JG said: What is best practice for marking a Board member as absent during a meeting? Do we mark the individual as 'in absentia'? What is the correct terminology? RONR does not require taking attendance at all or recording the attendance in the minutes. (Except, as Mr. Katz has noted, with respect to the presiding officer and secretary.) For those assemblies which do record attendance in the minutes, my experience is that it is normally recorded simply as "Present" or "Absent" (or "Not Present"). Some assemblies also have a system where absences are "excused" (often because whether an absence is "excused" or not means something in the context of the organization's attendance requirements), and so the attendance may reflect the distinction between "Excused" and "Unexcused" absences. Edited August 31, 2023 at 01:32 PM by Josh Martin Quote Link to comment Share on other sites More sharing options...
JohnR Posted September 2, 2023 at 04:20 AM Report Share Posted September 2, 2023 at 04:20 AM On 8/30/2023 at 7:00 PM, Atul Kapur said: If your rules or custom require attendance to be recorded in the minutes, then you could use "absent" or "not present." There is no need to use Latin (or, if there is: Nihil opus est uti Latin) Superbus. Quote Link to comment Share on other sites More sharing options...
Gary Novosielski Posted September 2, 2023 at 07:21 PM Report Share Posted September 2, 2023 at 07:21 PM Quidquid latine dictum sit, altum videtur. Quote Link to comment Share on other sites More sharing options...
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