Annual Election

[Leo]

An annual election is conducted using a combination of electronic ballots and USPS ballots as prescribed by the bylaws. The ballots are sent to members 60 days before the annual meeting and must be received or postmarked 30 days before the annual meeting.

What is the status of an individual whose membership in the organization ends in the interim between the mailing and the tellers tallying of the ballots?

[puzzling]

On 9/17/2023 at 5:15 PM, Leo said:

An annual election is conducted using a combination of electronic ballots and USPS ballots as prescribed by the bylaws. The ballots are sent to members 60 days before the annual meeting and must be received or postmarked 30 days before the annual meeting.

What is the status of an individual whose membership in the organization ends in the interim between the mailing and the tellers tallying of the ballots?

What do your bylaws say about it, and why did the membership end?

And are you even possible to check if a ballot is from an possible ended membership.

Edited September 17, 2023 at 05:43 PM by puzzling

[Atul Kapur]

The answer will have to be found in the organization's own rules, or interpreted by the organization (RONR says by the meeting where the election is held).

If these votes could affect the results, the tellers committee should report them (without revealing the vote on the ballot or how it may affect the outcome) to the meeting to arrive at a decision. See 45:33 for a related procedure that may be helpful.

I have seen organizations set a "Date of Record" and eligibility to vote is determined by whether an individual is a  member on that date.

[Josh Martin]

On 9/17/2023 at 11:15 AM, Leo said:

An annual election is conducted using a combination of electronic ballots and USPS ballots as prescribed by the bylaws. The ballots are sent to members 60 days before the annual meeting and must be received or postmarked 30 days before the annual meeting.

What is the status of an individual whose membership in the organization ends in the interim between the mailing and the tellers tallying of the ballots?

The person is a member up until the time their membership ends. So they could cast a vote up until that date (but not after) unless something in your bylaws suggests otherwise.