Meeting Minutes from Secretary Pro-Tem Not Delivered

[GeminiTwins]

A body meets monthly and the secretary pro-tem apparently took the minutes at a meeting. At the next monthly meeting, the secretary pro-tem did not have the previous meeting minutes available. The president asked the secretary pro-tem for a copy of the minutes and the person will not return the call nor respond to emails about the minutes. The secretary pro-tem has not been back to another meeting since. Another member who was present at the meeting for which the secretary pro-tem took minutes, recorded the meeting with a device.  What recourse does the organization have to obtain minutes from a monthly meeting when the secretary pro-tem of that meeting has gone absent? 

[Josh Martin]

On 9/23/2023 at 8:41 PM, GeminiTwins said:

A body meets monthly and the secretary pro-tem apparently took the minutes at a meeting. At the next monthly meeting, the secretary pro-tem did not have the previous meeting minutes available. The president asked the secretary pro-tem for a copy of the minutes and the person will not return the call nor respond to emails about the minutes. The secretary pro-tem has not been back to another meeting since. Another member who was present at the meeting for which the secretary pro-tem took minutes, recorded the meeting with a device.  What recourse does the organization have to obtain minutes from a monthly meeting when the secretary pro-tem of that meeting has gone absent? 

I'm somewhat doubtful that minutes of the meeting in question, in fact, exist. Even if they do, it does not seem practical to obtain them.

So I think the best course of action at this time will be to appoint a new person to take minutes of the meeting in question. Thankfully, the meeting was recorded, so that recording should be useful for this purpose.

[Atul Kapur]

On 9/23/2023 at 9:48 PM, Josh Martin said:

So I think the best course of action at this time will be to appoint a new person to take minutes of the meeting in question. Thankfully, the meeting was recorded, so that recording should be useful for this purpose.

An alternative is to appoint, rather than a person, a committee to review the recording and produce draft minutes to present to the next meeting for approval.