Minutes when a meeting isn't quorate.

[Tomm]

Our annual meetings are somewhat sporadic due to the quorum requirement. We once went 12 years without a meeting but have since lowered the quorum.

I have submitted a motion for the upcoming Annual Meeting stating that 3 of the current officers of the board are required to approve the meeting Minutes within 2 weeks of the meeting whether the meeting was or was not held to verify and document that the annual meeting was, in fact, held in accordance to the bylaws. 

QUESTION: If this upcoming meeting fails to achieve a quorum, is there still a way for the chair to direct that the meeting Minutes be approved within the 2 weeks or is that considered "business" that cannot be conducted without a quorum?

[Joshua Katz]

On 11/12/2023 at 1:01 PM, Tomm said:

We once went 12 years without a meeting but have since lowered the quorum.

Without a meeting, or without a quorate meeting?

On 11/12/2023 at 1:01 PM, Tomm said:

I have submitted a motion for the upcoming Annual Meeting stating that 3 of the current officers of the board are required to approve the meeting Minutes within 2 weeks of the meeting whether the meeting was or was not held to verify and document that the annual meeting was, in fact, held in accordance to the bylaws. 

 

Does there exist authorization for 3 members of the board (any 3? a particular 3?) to approve the meeting minutes, or is this motion to be that authorization?

On 11/12/2023 at 1:01 PM, Tomm said:

QUESTION: If this upcoming meeting fails to achieve a quorum, is there still a way for the chair to direct that the meeting Minutes be approved within the 2 weeks or is that considered "business" that cannot be conducted without a quorum?

Assuming the point is for the meeting body to authorize a minutes approval committee, that is business that must be conducted in the presence of a quorum, not a unilateral order by the chair. Neither may the chair unilaterally put a time limit on approval, even if there already is a minutes approval committee.

[Tomm]

On 11/12/2023 at 11:08 AM, Joshua Katz said:

Without a meeting, or without a quorate meeting?

Without a quorate meeting.

On 11/12/2023 at 11:08 AM, Joshua Katz said:

Does there exist authorization for 3 members of the board (any 3? a particular 3?) to approve the meeting minutes, or is this motion to be that authorization?

No.

On 11/12/2023 at 11:08 AM, Joshua Katz said:

Assuming the point is for the meeting body to authorize a minutes approval committee, that is business that must be conducted in the presence of a quorum, not a unilateral order by the chair. Neither may the chair unilaterally put a time limit on approval, even if there already is a minutes approval committee.

Thanks. That's would I was afraid of.

[Josh Martin]

On 11/12/2023 at 12:01 PM, Tomm said:

QUESTION: If this upcoming meeting fails to achieve a quorum, is there still a way for the chair to direct that the meeting Minutes be approved within the 2 weeks or is that considered "business" that cannot be conducted without a quorum?

This is business that cannot be conducted without a quorum.

Edited November 12, 2023 at 09:33 PM by Josh Martin