Committee Summaries

[Tomm]

Do committee summaries typically get approved?

[Gary Novosielski]

RONR does not use the term "committee summary".

If by that you mean some document in the nature of minutes, then it's probably not necessary.  A committee normally does not keep minutes, but may keep notes for its own use. 

The decisions of committees, rather than being recorded in minutes, are documented in their reports to the parent body, which have presumably been approved by majority vote of the committee.  So if that's what you mean by a "committee summary" then yes, it should be voted on (or approved by general consent) by the committee before being reported to the parent body.

Edited December 7, 2023 at 11:10 PM by Gary Novosielski

[Tomm]

Yes, I'm referring to the memorandums in the nature of minutes that are taken at each committee meeting. 

Should they be "approved" at each meeting or only the final report that will be given to the parent body needs to be approved?

[Gary Novosielski]

It's not necessary to approve them, since committees speak through their reports, but if the memoranda are going to be kept for historical use, it couldn't hurt to review them to see if anything needs to be corrected.  But there is no requirement in RONR that they be preserved, as is the case with minutes.

[Josh Martin]

On 12/7/2023 at 5:19 PM, Tomm said:

Yes, I'm referring to the memorandums in the nature of minutes that are taken at each committee meeting. 

Should they be "approved" at each meeting or only the final report that will be given to the parent body needs to be approved?

Only the report needs to be approved.