Question about How to Record Complicated String of Events in Minutes

[weatherdeck]

Hello all,

The small non-profit Board that I sit on had an unusual (for us) string of events in an attempt to vote on one motion and we are now unsure of how to record the entire sequence in the minutes. 

The Board was discussing a proposed motion.

A member called the question. The majority voted to bring the motion to an immediate vote. A vote was taken and the motion was not approved.

The member who called the question immediately called for the motion to be reconsidered and the majority voted to reopen discussion. (The member who had originally called the question realized that in doing so, she had prevented some members from participating in the discussion.)

Discussion continued. The chair called for a vote and the result was that the motion was not approved.

In recording this in the minutes, is each action recorded as a motion with it's on motion number?

• The orginal motion
• The motion to call the question
• The motion to reconsider
• The final motion

The nature of our organization is that our process is typically more simple, so we are unfamiliar with how to document what occurred.

Any suggestions appreciated.

 

 

 

[Dan Honemann]

On 3/31/2024 at 8:00 AM, weatherdeck said:

Hello all,

The small non-profit Board that I sit on had an unusual (for us) string of events in an attempt to vote on one motion and we are now unsure of how to record the entire sequence in the minutes. 

The Board was discussing a proposed motion.

A member called the question. The majority voted to bring the motion to an immediate vote. A vote was taken and the motion was not approved.

The member who called the question immediately called for the motion to be reconsidered and the majority voted to reopen discussion. (The member who had originally called the question realized that in doing so, she had prevented some members from participating in the discussion.)

Discussion continued. The chair called for a vote and the result was that the motion was not approved.

In recording this in the minutes, is each action recorded as a motion with it's on motion number?

• The orginal motion
• The motion to call the question
• The motion to reconsider
• The final motion

The nature of our organization is that our process is typically more simple, so we are unfamiliar with how to document what occurred.

Any suggestions appreciated.

 

 

 

"Mr. Smith moved 'that [blah, blah, blah]', which motion, after debate, was not agreed to.  A motion to reconsider the vote on this motion was adopted, and upon reconsideration the motion was again rejected."

[Joshua Katz]

On 3/31/2024 at 5:00 AM, weatherdeck said:

(The member who had originally called the question realized that in doing so, she had prevented some members from participating in the discussion.)

Well, she and 2/3 of those voting on the question.

[Gary Novosielski]

On 3/31/2024 at 8:00 AM, weatherdeck said:

The majority voted to bring the motion to an immediate vote.

It takes a two-thirds vote to bring a motion to an immediate vote.