Guest Charity Posted August 1, 2010 at 01:32 AM Report Share Posted August 1, 2010 at 01:32 AM I am newly elected to the position of President on my child's Elementary School's PTO. The current set of bylaws state that a quorum consists of at least 4 members. This year, however, there are only 3 board members on the PTO. Can we conduct business or even vote to ammend the bylaws with only 3 members/ Link to comment Share on other sites More sharing options...
Rob Elsman Posted August 1, 2010 at 01:36 AM Report Share Posted August 1, 2010 at 01:36 AM The valid transaction of business (including amending the bylaws) requires a quorum. Link to comment Share on other sites More sharing options...
Guest Charity Posted August 1, 2010 at 01:47 AM Report Share Posted August 1, 2010 at 01:47 AM So we essentially don't have a board?! Is there anything we can do?! Link to comment Share on other sites More sharing options...
Rob Elsman Posted August 1, 2010 at 01:53 AM Report Share Posted August 1, 2010 at 01:53 AM So we essentially don't have a board?! Is there anything we can do?!Without knowing more about the society's bylaws, it will be impossible to give you a definitive answer. I suggest you find a parliamentarian in your area with whom you can sit down face-to-face to go over the relevant documents and facts to find the right answer for this society's situation. Link to comment Share on other sites More sharing options...
Guest Jewel Posted August 1, 2010 at 02:48 AM Report Share Posted August 1, 2010 at 02:48 AM Considering that the school year is about to begin, are there any particular passages/chapters in RONR that may give her some guidance in the interest of time? Link to comment Share on other sites More sharing options...
Brian66 Posted August 1, 2010 at 05:02 AM Report Share Posted August 1, 2010 at 05:02 AM Similar question ...Our governing documents say our Board shall consist of nine members. Therefore a quorum should be 5, a majority physically present.Two directors resigned. Two seats are vacant. So ... is a quorum still 5, or is it 4 ... a majority of the "survivors"? Link to comment Share on other sites More sharing options...
hmtcastle Posted August 1, 2010 at 10:39 AM Report Share Posted August 1, 2010 at 10:39 AM So we essentially don't have a board?! Is there anything we can do?!You need to elect/appoint another board member according to the process described in your bylaws. Or you can live without a board (at least until the next regular elections) and have all the decisions made by the general membership. Link to comment Share on other sites More sharing options...
David A Foulkes Posted August 1, 2010 at 11:42 AM Report Share Posted August 1, 2010 at 11:42 AM Similar question ...Our governing documents say our Board shall consist of nine members. Therefore a quorum should be 5, a majority physically present.Two directors resigned. Two seats are vacant. So ... is a quorum still 5, or is it 4 ... a majority of the "survivors"?Unless your bylaws have anything to say about it, since you have a Board of 7 your quorum would be 4. But -- were those resignations properly accepted? Resignations are a Request to Be Excused From Duty, and as such need to be voted on and accepted by the assembly that has the appointing authority to fill the vacancy. So, depending on that, those two directors may not have resigned just yet! Link to comment Share on other sites More sharing options...
Trina Posted August 1, 2010 at 12:42 PM Report Share Posted August 1, 2010 at 12:42 PM I am newly elected to the position of President on my child's Elementary School's PTO. The current set of bylaws state that a quorum consists of at least 4 members. This year, however, there are only 3 board members on the PTO. Can we conduct business or even vote to ammend the bylaws with only 3 members/First of all, is this quorum of 4 members clearly described as the quorum for the board? Forgive the dumb-sounding question, but each assembly within an organization has its own independent quorum requirements, so it's important to be clear. Admittedly, 4 sounds very low as a quorum requirement for a general membership meeting, so it probably is for the board...How many board members are there usually, and when/how are those members elected? What happened that resulted in only 3 members this year? The answers to those questions may lead to some suggestions on how to move forward, in accordance with the rules in RONR. Link to comment Share on other sites More sharing options...
Rob Elsman Posted August 2, 2010 at 06:03 PM Report Share Posted August 2, 2010 at 06:03 PM First of all, is this quorum of 4 members clearly described as the quorum for the board? Forgive the dumb-sounding question, but each assembly within an organization has its own independent quorum requirements, so it's important to be clear. Admittedly, 4 sounds very low as a quorum requirement for a general membership meeting, so it probably is for the board...How many board members are there usually, and when/how are those members elected? What happened that resulted in only 3 members this year? The answers to those questions may lead to some suggestions on how to move forward, in accordance with the rules in RONR.I don't think it's a dumb question at all. As I said earlier, I don't think we can give a definitive answer to the poster's questions on the basis of the facts given. Link to comment Share on other sites More sharing options...
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