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Tom Coronite

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Everything posted by Tom Coronite

  1. Tom Coronite

    Polling the board

    Thank you, both, for your explanations.
  2. Tom Coronite

    Polling the board

    Not arguing, but rather honestly asking... Does suspending the rules make the straw poll any less dilatory? And isn't that the reason such a poll is out of order? So, are we, in effect, suspending the rules to allow a dilatory motion?
  3. Tom Coronite

    Minutes Content

    Discussion normally would not be included in minutes. Minutes are a record of what was done, rather than what was said. Minutes should, indeed, be taken of an executive session, recording what was done.
  4. Tom Coronite

    emails used as meeting minutes

    Agreed, but it's a lot easier to reference something prior if it's kept. Old emails tend to get deleted, or at least lost in the vast trash folder.
  5. Tom Coronite

    emails used as meeting minutes

    I wonder if these emails are "kept in a substantial book or binder." (p. 468 l. 20)
  6. Tom Coronite

    Quorums / Abstentions

    IMO it seems problematic that you refer to a resource that notes an assembly may add the words "of those present" or "of the entire membership" (which is certainly true) but your group uses a third option of "of the quorum present." As above posts have noted, that phrase is vague, open to differing interpretations, not in RONR, and not in the reference you posted. the addition of the word "quorum" seems to be at the root of your group's issues. Once you have determined a quorum exists at the start of the meeting, (assuming it isn't lost later) you probably shouldn't have to focus on the issue of a quorum later, while voting or doing something else.
  7. Majority vote with notice, for a council of 7, means more yes votes than no votes, provided previous notice of the motion has been given. Even a 1-0 vote would suffice. Majority vote Vote of a majority of the entire membership, for the same council, means that there must be at least 4 yes votes, even if all 7 don't vote, and there is no requirement that advance notice be given that the motion will be made.
  8. Tom Coronite

    Quorums / Abstentions

    Maybe it's just me, but rather than just striking "of/by the Quorum present" I'd favor striking the entire quoted passage. It seems the defaults in RONR should cover it. "Fifty one percent (51%) of the Board of Directors shall constitute a Quorum for the transaction of business at any meeting of the Board of Directors. Unless otherwise specified, a majority vote of the Quorum present shall determine the outcome of issues brought before the Board of Directors."
  9. Tom Coronite

    Confusion on a motion

    The video I was watching presented a scenario where a member is unclear on exactly what the debate is about. The presenter stated one would make a parliamentary inquiry to have the chair restate the motion. I suppose the scenario is one where the discussion has gone off track somewhat, and it's unclear what the assembly is discussing. I was surprised to see it explained as a parliamentary inquiry, expecting it would be more of a question of privilege. As an example of what I have in mind, suppose the discussion gets a bit sidetracked with a pending motion of "let's paint the church red" as people discuss the cost of paint, which leads to a discussion on the budget, which leads to talk of amending the budget. Typical church meeting. So I haven't exactly been paying attention, hear these other issues, and am confused as to what exactly is the pending motion. I would, therefore, raise __________?
  10. Why is it expected the members would not be at a special meeting, but would be present at a regular meeting? Or am I misunderstanding what you meant in the line I bolded?
  11. Tom Coronite

    How to start a special meeting

    You might be referring to a publication other than RONR.
  12. Tom Coronite

    Adoption requires two-thirds vote...

    If RONR is your parliamentary authority, and absent any rule to the contrary, only members are allowed to vote. So you don't need to specify that it's only members who can vote. Often adding that language creates ambiguity. Review the reference jstackpo notes and just go with the wording RONR has there. If it's a 2/3 vote you want, just say that. Strike the language about who's doing the voting.
  13. Tom Coronite

    Meeting Minutes

    Most likely, the information you're considering shouldn't be in the minutes. The "brief discussions about estimations" don't belong in the minutes, so later-found info that illuminates those discussions needn't be included, either. Your minutes should be a record of what was done at your meetings, not what was said.
  14. Tom Coronite

    Election by Acclamation

    You're probably referring to Page 435. If "slate" refers to the nominating committee report, after the report has been presented and before elections take place, "the chair must call for further nominations from the floor." But, as noted by Guest Who's Coming to Dinner, your bylaws would govern if, indeed, they set a deadline and/or prohibit nominations from the floor. But don't mistake "deadline" for the timeframe in which a nominating committee prepares and presents its report.
  15. That should work, as JJ noted. Why is the information irretrievable? Is it because the minutes are being approved several months after the meeting? Or maybe the secretary didn't hear who made the motion? RONR gives advice on how to handle such situations, to prevent future similar situations.
  16. Tom Coronite

    Use of the motion Call for Orders of the Day

    Oh, for sure.
  17. Tom Coronite

    Use of the motion Call for Orders of the Day

    These types of topics/issues always make me wonder how many organizations in actuality have two types of board meetings: one where only the board meets, and one where the general members are allowed to attend and address the board. They refer to the latter as a "membership meeting."
  18. Tom Coronite

    Procedural motion

    I'm just curious as to how this works. Are you (Guest Susan Robinson) saying at today's meeting, the minutes for today's meeting are read and approved right then and there? If so, how are the minutes complete if the meeting is still going on? Or are you approving them after the meeting, in which case it's outside the meeting? Either way seems problematic. Or maybe I'm misunderstanding something.
  19. Tom Coronite

    Appointment to a seat

    What happened likely would be recorded in the minutes. If you were voted in in October, presumably, that vote would be recorded in the October minutes. In and of itself, that would show you were not voted in in April. If you believe the delay was purposely contrived to prevent you from participating in the budget process, that belief is not something that ordinarily would be recorded in minutes.
  20. Tom Coronite

    Board Member's Vote Unclear

    Abstaining is simply not voting; it doesn't require a declaration if you're simply voting by a show of hands. That the member didn't vote (abstained) seems reasonably clear.
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