Guest Kim Napolillo Posted February 9, 2011 at 07:44 PM Report Share Posted February 9, 2011 at 07:44 PM Can a new board of director make changes to a previous board of director's minutes when they were not present or a board member at that meeting? Link to comment Share on other sites More sharing options...
hmtcastle Posted February 9, 2011 at 07:59 PM Report Share Posted February 9, 2011 at 07:59 PM Can a new board of director make changes to a previous board of director's minutes when they were not present or a board member at that meeting?Any member may suggest corrections to the minutes whether he was present at the meeting in question or not but any changes are made by the board as a whole, not by any one member. Link to comment Share on other sites More sharing options...
Gary Novosielski Posted February 9, 2011 at 08:14 PM Report Share Posted February 9, 2011 at 08:14 PM Can a new board of director make changes to a previous board of director's minutes when they were not present or a board member at that meeting?He can "propose corrections", not "make changes". What matters is whether he is a board member now, at the meeting where he proposes the corrections. It is not necessary for him to have been present at the prior meeting and, since he was not a member, he would have had no right to be.And of course the board (the present and only board) would have to agree to the corrections. Link to comment Share on other sites More sharing options...
George Mervosh Posted February 9, 2011 at 08:36 PM Report Share Posted February 9, 2011 at 08:36 PM See RONR, p. 293ff, since no one mentioned how approved minutes are subsequently amended (assuming that was your question). Link to comment Share on other sites More sharing options...
Guest MikeC Posted February 9, 2011 at 09:41 PM Report Share Posted February 9, 2011 at 09:41 PM Does the Recording Secretary, as part of his duties and responsibilities, transcribe the minutes of an Executive Board meeting? Link to comment Share on other sites More sharing options...
Josh Martin Posted February 9, 2011 at 10:21 PM Report Share Posted February 9, 2011 at 10:21 PM Does the Recording Secretary, as part of his duties and responsibilities, transcribe the minutes of an Executive Board meeting?Recording the minutes is the primary responsibility of the Recording Secretary, yes. Link to comment Share on other sites More sharing options...
Guest Mike C. Posted February 19, 2011 at 04:51 AM Report Share Posted February 19, 2011 at 04:51 AM Recording the minutes is the primary responsibility of the Recording Secretary, yes.If this question is asked in the vein that the Recording Secretary does not intend to record the minutes during the meeting, but desires to compile minutes after the meeting using a recording would you rephrase your answer? Unfortunately you stated "Recording the minutes is the primary responsibility of the Recording Secretary..." and the previous questioner has taken the phrase 'recording the minutes' to mean, literally, 'transcribe the minutes' - after the fact.Thank you for your response,Mike C. Link to comment Share on other sites More sharing options...
Kim Goldsworthy Posted February 19, 2011 at 07:17 AM Report Share Posted February 19, 2011 at 07:17 AM If this question is asked in the vein that the Recording Secretary does not intend to record the minutes during the meeting, but desires to compile minutes after the meeting using a recording would you rephrase your answer? Unfortunately you stated "Recording the minutes is the primary responsibility of the Recording Secretary..." and the previous questioner has taken the phrase 'recording the minutes' to mean, literally, 'transcribe the minutes' - after the fact.If you are asking about the finished product, then, yes, a recording can be a great aid. The Book tells us this.If you are asking about the in-meeting duty, THAT cannot be done via a recording, after the fact.That latter duty is part of the job, too.During a meeting, there may be times when the chair will ask the secretary questions like, "Please read back that long amendment."What will the "secretary" do when there is no secretary present?A secretary who does not attend meetings and isn't writing down the text of motions as they are moved is not doing a full job.A secretary pro tem will be necessary.And if you have a secretary pro tem, then what do you need an after-the-fact secretary for? Link to comment Share on other sites More sharing options...
Josh Martin Posted February 19, 2011 at 09:45 AM Report Share Posted February 19, 2011 at 09:45 AM If this question is asked in the vein that the Recording Secretary does not intend to record the minutes during the meeting, but desires to compile minutes after the meeting using a recording would you rephrase your answer?It is perfectly appropriate for the secretary to record the meeting for an aid in preparing the minutes (with the assembly's consent), but the Secretary should also keep some form of notes during the meeting. Link to comment Share on other sites More sharing options...
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