Guest Oscar Posted September 14, 2011 at 09:38 PM Report Share Posted September 14, 2011 at 09:38 PM Is a paid staff member allowed to alter the minutes of a meeting before they go to the board for approval? Especially when the alteration is considered false by most of the board. Does Robert's rules cover this? Link to comment Share on other sites More sharing options...
Chris Harrison Posted September 14, 2011 at 09:45 PM Report Share Posted September 14, 2011 at 09:45 PM The only person who should have physical custody of the minute book is the Secretary. If this staff member takes the minutes than I suppose he or she could make alterations to them. However, the Board can correct them to reflect what actually happened and if the Board determines that the information put in the minutes is false they should seriously consider replacing that staff member (if within their authority). See RONR pp.442-444 and 456-458. Link to comment Share on other sites More sharing options...
Tim Wynn Posted September 14, 2011 at 09:58 PM Report Share Posted September 14, 2011 at 09:58 PM Is a paid staff member allowed to alter the minutes of a meeting before they go to the board for approval? Especially when the alteration is considered false by most of the board. Does Robert's rules cover this?The board is responsible for the content of the minutes of the board. Even if someone improperly alters draft minutes, it is up to the board to ensure their accuracy. Link to comment Share on other sites More sharing options...
Rev Ed Posted September 14, 2011 at 11:06 PM Report Share Posted September 14, 2011 at 11:06 PM And if it is a staff memmber, his/her responsibilities could be changed or punitive actions could be considered if he/she makes changes to corporate documents - which the minutes are. Link to comment Share on other sites More sharing options...
g40 Posted September 14, 2011 at 11:27 PM Report Share Posted September 14, 2011 at 11:27 PM And if it is a staff memmber, his/her responsibilities could be changed or punitive actions could be considered if he/she makes changes to corporate documents - which the minutes are.The original post actually (as I read it) referred to the "draft" minutes. They don't become "The Minutes" until after they are approved. Link to comment Share on other sites More sharing options...
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