Guest Mango Desk Posted May 21, 2012 Report Share Posted May 21, 2012 As Secretary of a Club, I take the Minutes on mylaptop computer, at each Board Meeting. These Minutes are finalized within 5 days and sent to Board Members. The are then approved at the next Board Meeting. Our President has asked me to change the Minutes to record something that did not happen. My notes completely disagree with her suggestion of what was said and done. Can I be forced to chnge the Minutes as she has told me to do? Quote Link to post Share on other sites
Guest Edgar Posted May 21, 2012 Report Share Posted May 21, 2012 Can I be forced to chnge the Minutes as she has told me to do?No. The assembly (in this case the board) decides what goes into the approved minutes. Your responsibility is to report what happened at the meeting. Quote Link to post Share on other sites
David A Foulkes Posted May 21, 2012 Report Share Posted May 21, 2012 As Secretary of a Club, I take the Minutes on mylaptop computer, at each Board Meeting. These Minutes are finalized within 5 days and sent to Board Members. The are then approved at the next Board Meeting. Our President has asked me to change the Minutes to record something that did not happen. My notes completely disagree with her suggestion of what was said and done. Can I be forced to chnge the Minutes as she has told me to do?Just pointing out that the minutes should be a record of what was done (motions made, amendments to them, vote results, etc) and not what was said (during debate or other general jibber-jabber that took place.) Quote Link to post Share on other sites
Gary Novosielski Posted May 22, 2012 Report Share Posted May 22, 2012 As Secretary of a Club, I take the Minutes on mylaptop computer, at each Board Meeting. These Minutes are finalized within 5 days and sent to Board Members. The are then approved at the next Board Meeting. Our President has asked me to change the Minutes to record something that did not happen. My notes completely disagree with her suggestion of what was said and done. Can I be forced to chnge the Minutes as she has told me to do?No. You are the secretary of the board, not the secretary to the president. The president cannot unilaterally correct the minutes, and has no say over the content of the draft minutes until you present them to the board for approval.Once they are before the board, the president has no greater right than any other member to offer corrections. If there is a disagreement over what actually happened at that meeting, a majority vote decides the issue. Quote Link to post Share on other sites
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