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Action arising from executive session/ motions/ minutes

Guest Janny J

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A number of members of an organization have queried the BOD on a sensitive financial issue involving the Treasurer.

BOD has called special meeting to discuss issues and possible actions.

Minutes of the bi-monthly BOD meetings are available to members via archive in a members web portal. Special meetings (less disciplinary actions) have been archived. All regular BOD motions are logged and archived numerically.

The meeting will be called to order, and anticipate will go into executive session without objection.

Also anticipate that action will be "move that the VP respond and provide Report A, Appendix I, etc."

If the motion is offered in executive session, how does the action get archived? Is there a report by the Recording Secretary for the meeting minutes something like. 'During executive session the BOD adopted motion XXX-13 directing ...etc.

Or does the BOD come out of executive session, president restates motion and vote is taken, and minutes reflect the action, just not the discussion?



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The BoD keeps standard minutes of the Executive Session, but in a non-public location. The BoD can, by vote, reveal as much or as little of its actions during the ExecSess as it wishes.

Obviously, if the actions involve intrinsically public actions (e.g., the treasurer is removed from office, or a recommendation to that effect is made to the body authorized to do so) they will, by their nature, become public.

See also p. 487, lines 13-20.

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The minutes of the "open" portion of the meeting would not contain a reference to what was done in executive session, but the minutes of the executive session portion of the meeting would.

Minutes taken in executive session are exactly like those taken in open session, except that their contents are considered confidential, and their approval (possibly with corrections) is also conducted in executive session for that reason.

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