Guest Mitra Posted March 10, 2015 at 05:32 PM Report Share Posted March 10, 2015 at 05:32 PM Does a public commentary that was read to the body have to be included in the minutes? Link to comment Share on other sites More sharing options...
Josh Martin Posted March 10, 2015 at 05:33 PM Report Share Posted March 10, 2015 at 05:33 PM Does a public commentary that was read to the body have to be included in the minutes?No. Link to comment Share on other sites More sharing options...
Guest Guest Posted March 10, 2015 at 08:27 PM Report Share Posted March 10, 2015 at 08:27 PM Thank you for the prompt response, Josh. I am wondering where can I find this language in the Robert's Rules? Link to comment Share on other sites More sharing options...
Edgar Guest Posted March 10, 2015 at 08:32 PM Report Share Posted March 10, 2015 at 08:32 PM See pp. 468-476 for everything you ever wanted to know about minutes. Note that the minutes are a record of what is done at a meeting (e.g. motions), not what is said (e.g. commentary). As always, your rules may vary (particularly if, for example, you're referring to a governmental body). Link to comment Share on other sites More sharing options...
Guest Guest Posted March 10, 2015 at 08:44 PM Report Share Posted March 10, 2015 at 08:44 PM Is public commentary also for the members of the organization? Link to comment Share on other sites More sharing options...
Edgar Guest Posted March 10, 2015 at 08:47 PM Report Share Posted March 10, 2015 at 08:47 PM Is public commentary also for the members of the organization? I'm not sure what you're asking but commentary is commentary. It doesn't belong in the minutes. Link to comment Share on other sites More sharing options...
Richard Brown Posted March 10, 2015 at 08:54 PM Report Share Posted March 10, 2015 at 08:54 PM I'm not sure what you're asking but commentary is commentary. It doesn't belong in the minutes.I agree with Mr. Guest. What kind of assembly are you talking about? And what kind of commentary? Debate by members? Statements by guests/visitors? Reports by officers? Link to comment Share on other sites More sharing options...
Guest Guest Posted March 10, 2015 at 10:18 PM Report Share Posted March 10, 2015 at 10:18 PM This is an Academic Senate committee. A member of the college read her statement during the Public Commentary (expressing her dissatisfaction with the Senate). After the minutes were sent to the senators, she emailed her commentary to the secretary in written format asking the Senate to include it in the minutes. The senators approved the minutes with the correction (including the commentary in the minutes as an appendix).Are the Robert's Rules followed in here properly? Link to comment Share on other sites More sharing options...
Edgar Guest Posted March 10, 2015 at 10:23 PM Report Share Posted March 10, 2015 at 10:23 PM The senators approved the minutes with the correction (including the commentary in the minutes as an appendix). Well, there's no appendix in RONR's minutes. No tonsils either. And I wouldn't characterize the addition of the commentary as a "correction". But the Senate is free to include whatever it wants in the minutes of its meetings. Link to comment Share on other sites More sharing options...
Richard Brown Posted March 10, 2015 at 10:51 PM Report Share Posted March 10, 2015 at 10:51 PM This appears to be a done deal now, since the senate approved the minutes with the inclusion of the "commentary". If this comes up again, I would suggest that perhaps the written commentary (or letter) could be included with the secretary's records, along with correspondence, but not included in the minutes. As Mr. Guest said, though, the senate is free to include pretty much whatever it wants to in the minutes. Link to comment Share on other sites More sharing options...
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