Guest Akamai888 Posted October 10, 2016 at 12:20 AM Report Share Posted October 10, 2016 at 12:20 AM When corrections to minutes of a past meeting are approved by a 2/3 vote is the corrected verbiage written or somehow noted in the old minutes (the one that is being corrected) or only reflected in the minutes of the meeting in which the vote was taken. i.e. At the July meeting a motion to correct the April minutes is made, seconded and approved by 2/3 .of the members present. Is the correction added to the April minutes or only reflected in the July minutes. Link to comment Share on other sites More sharing options...
Hieu H. Huynh Posted October 10, 2016 at 12:37 AM Report Share Posted October 10, 2016 at 12:37 AM See FAQ #16. Link to comment Share on other sites More sharing options...
Shmuel Gerber Posted October 10, 2016 at 01:15 AM Report Share Posted October 10, 2016 at 01:15 AM Were there any meetings between July and April at which the April minutes had already been approved? Link to comment Share on other sites More sharing options...
Akamai888 Posted October 10, 2016 at 05:07 AM Report Share Posted October 10, 2016 at 05:07 AM 3 hours ago, Shmuel Gerber said: Were there any meetings between July and April at which the April minutes had already been approved? Yes they had been approved Link to comment Share on other sites More sharing options...
Akamai888 Posted October 10, 2016 at 09:18 AM Report Share Posted October 10, 2016 at 09:18 AM 8 hours ago, Hieu H. Huynh said: See FAQ #16. Thank you but this only addresses whether the corrections are entered in the minutes of the meeting at which the corrections were made. My concern is whether someone reading the incorrect minutes would know that at a subsequent meeting corrections were made to the minutes they are reading.. Link to comment Share on other sites More sharing options...
Dan Honemann Posted October 10, 2016 at 10:25 AM Report Share Posted October 10, 2016 at 10:25 AM Although no change should be made in the body of the April minutes, it is entirely acceptable (and I think a good idea) to place a notation in the margin of the April minutes indicating that they have been corrected as reflected in the minutes of the July meeting. Link to comment Share on other sites More sharing options...
Akamai888 Posted October 10, 2016 at 06:10 PM Report Share Posted October 10, 2016 at 06:10 PM 15 hours ago, Shmuel Gerber said: Were there any meetings between July and April at which the April minutes had already been approved? Do you agree with Mr. Honemann that no change should be made to the body of the April minutes but that a notation in the margin of the April minutes indicating that they have been corrected as reflected in the minutes of the July meeting can or should be made. Link to comment Share on other sites More sharing options...
Shmuel Gerber Posted October 10, 2016 at 06:12 PM Report Share Posted October 10, 2016 at 06:12 PM 1 minute ago, Akamai888 said: Do you agree with Mr. Honemann that no change should be made to the body of the April minutes but that a notation in the margin of the April minutes indicating that they have been corrected as reflected in the minutes of the July meeting can or should be made. Yep, I agree with Mr. Honemann (as I usually do when I know what's good for me). Link to comment Share on other sites More sharing options...
jstackpo Posted October 10, 2016 at 08:26 PM Report Share Posted October 10, 2016 at 08:26 PM However.... (this is not in the book!) I suppose if the minutes are to be "published" (whatever that may mean to a particular society - made "public" in some manner outside the membership) it would be appropriate to incorporate the changes in the text of the amended minutes. This could avoid all sorts of (future) confusion, I'd think. Link to comment Share on other sites More sharing options...
Akamai888 Posted October 10, 2016 at 09:45 PM Report Share Posted October 10, 2016 at 09:45 PM Thank you all for your sage opinions. Yes, sdtockpo the minutes are published. I was hoping there was some reference in RONR to justify the logical alternatives presented by forum members (with which I totally agree). Unfortunately in the absence of a specific citation I will have to accede to an opposing view. Mahalo Link to comment Share on other sites More sharing options...
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