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Guest R-K Oliver
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We are a Volunteer Fire Department and we meet once a month. The new President of our company is just trying to simplify our meeting agenda and was asking about accepting the reports as we had in the past instead of submitting them for review and then voting under new business.

 

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11 minutes ago, Guest Dan said:

The new President of our company is just trying to simplify our meeting agenda

and was asking about accepting the reports as we had in the past

instead of

submitting them for review and then voting under new business.

I see that the original poster has mentioned twice in two posts this concept: ". . . and then voting under new business".

I don't know where this idea came from. You won't find any such rule in Robert's Rules of Order (where you must defer any act of voting to the class of business called "new business"). -- You vote when a motion is pending. And a motion could well be pending many times well before the class of business called "new business" is reached.

See "general orders". See "unfinished business". These are classes of business prior to "new business" (in the standard order of business of Robert's Rules of Order).

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If the rules in RONR apply, you don't need an agenda at all.  If you have none, the standard order of business applies, which is:

  1. Reading and Approval of Minutes
  2. Reports of Officers, Boards, and Standing Committees
  3. Reports of Special (Select or Ad Hoc) Committees
  4. Special Orders
  5. Unfinished Business and General Orders
  6. New Business

Motions arising out of reports (e.g., if the report contains a recommended motion) would be handled then, not postponed until New Business.  This is a bizarre idea with no support in RONR.

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