Guest Susie Posted March 13, 2017 at 01:55 AM Report Share Posted March 13, 2017 at 01:55 AM Is there any guideline for how motions are to be written in the minutes? The secretary of our local Planning Commission words them awkwardly, I believe. See the difference? 1. Motion from Mark Epstein to hire 5 interviewed candidates to fill vacant positions at the company 2. Motion to hire 5 interviewed candidates to fill vacant positions at the company by Mark Epstein. Quote Link to comment Share on other sites More sharing options...
Bruce Lages Posted March 13, 2017 at 02:18 AM Report Share Posted March 13, 2017 at 02:18 AM Motions should be stated in the minutes exactly as stated by the chair immediately before calling for the vote. Quote Link to comment Share on other sites More sharing options...
Richard Brown Posted March 13, 2017 at 02:26 AM Report Share Posted March 13, 2017 at 02:26 AM Mr. Lages is correct. The time to "clean up" the language of a motion is before it is finally voted on. As far as the two alternative wordings you presented, I think it is just a personal preference.... but again, the wording that appears in the minutes should be the exact wording of the motion as it was voted on. Note: The name of the person who made the original motion usually appears first, rather than last, but that is more by custom than by any rule. Quote Link to comment Share on other sites More sharing options...
Joshua Katz Posted March 13, 2017 at 02:51 AM Report Share Posted March 13, 2017 at 02:51 AM Additionally, full sentences should be used in the minutes. Neither of the two examples used is a full sentence. The second is ambiguous. Is the company by Mark Epstein, the vacancy, or the motion? Quote Link to comment Share on other sites More sharing options...
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