Guest DaisyDoodles Posted December 8, 2017 at 10:20 PM Report Share Posted December 8, 2017 at 10:20 PM The wife of one of my board members called for a private meeting with the board. They share the same email and I know she reads emails that are sent for him only. Even though her husband is on the board, she is very good friends with the past President and I feel shares things from our current meetings. The board member is asking for the minutes of this meeting with his wife and I am not sure how to handle this. Quote Link to comment Share on other sites More sharing options...
Joshua Katz Posted December 8, 2017 at 10:25 PM Report Share Posted December 8, 2017 at 10:25 PM I can't say I fully understand, but there's this: even if the board meets in executive session (with a guest), board members have a right to the minutes, but must keep them confidential. If the question is whether to give the executive session, that's a decision of the board, not any individual. It would adopt a motion to that effect at a meeting. If you mean some other kind of private meeting, well, that's beyond the scope of RONR, and so far as the rules are concerned, if someone says "I want to meet with you privately," nothing parliamentary has taken place, and so RONR doesn't impose any duty of confidentiality. But it does sound like this is to be an actual meeting, since it will have minutes. Quote Link to comment Share on other sites More sharing options...
Richard Brown Posted December 8, 2017 at 10:32 PM Report Share Posted December 8, 2017 at 10:32 PM If there was an official meeting with the board and the member's wife, the member is entitled to see the minutes. Was it an official board meeting? If so, why wasn't he at the meeting? Was he notified of it? Perhaps I don't understand what happened. Quote Link to comment Share on other sites More sharing options...
SaintCad Posted December 8, 2017 at 10:33 PM Report Share Posted December 8, 2017 at 10:33 PM Incidently I would question if it was an official meeting if not all of the board members were invited and/or the process was not followed for a special meeting. Did this secret meeting take any action i.e. pass any motions? Quote Link to comment Share on other sites More sharing options...
jstackpo Posted December 8, 2017 at 11:19 PM Report Share Posted December 8, 2017 at 11:19 PM As as for the wifie reading hubby's e-mail, RONR doesn't deal with domestic [you fill this blank]. Perhaps "contretemps" would be an appropriate blank filler. Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted December 8, 2017 at 11:39 PM Report Share Posted December 8, 2017 at 11:39 PM 1 hour ago, Guest DaisyDoodles said: The wife of one of my board members called for a private meeting with the board. They share the same email and I know she reads emails that are sent for him only. Even though her husband is on the board, she is very good friends with the past President and I feel shares things from our current meetings. The board member is asking for the minutes of this meeting with his wife and I am not sure how to handle this. It seems to me that this will not be an official meeting of the board, since not all board members are invited, so there will not be any minutes. Quote Link to comment Share on other sites More sharing options...
Guest Who's Coming to Dinner Posted December 9, 2017 at 12:06 AM Report Share Posted December 9, 2017 at 12:06 AM I'm reading this as a past meeting where the board member was absent and now he wants to see the minutes. The minutes must be available to any member to inspect at a reasonable time and place. Quote Link to comment Share on other sites More sharing options...
Richard Brown Posted December 9, 2017 at 12:28 AM Report Share Posted December 9, 2017 at 12:28 AM 45 minutes ago, Josh Martin said: It seems to me that this will not be an official meeting of the board, since not all board members are invited, so there will not be any minutes. 18 minutes ago, Guest Who's Coming to Dinner said: I'm reading this as a past meeting where the board member was absent and now he wants to see the minutes. The minutes must be available to any member to inspect at a reasonable time and place. It seems to me that we don't know enough to know what kind of "meeting" this was. We are speculating. Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted December 11, 2017 at 03:08 PM Report Share Posted December 11, 2017 at 03:08 PM On 12/8/2017 at 6:06 PM, Guest Who's Coming to Dinner said: I'm reading this as a past meeting where the board member was absent and now he wants to see the minutes. The minutes must be available to any member to inspect at a reasonable time and place. Yes, if this was an official meeting of the board, to which the board member was invited but merely happened to be absent, he has a right to view the minutes. The minutes are merely a record of what was done, not what was said, so there should not be a concern. Quote Link to comment Share on other sites More sharing options...
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