Guest Janet Posted September 3, 2018 at 04:39 PM Report Share Posted September 3, 2018 at 04:39 PM Is it necessary to identify in meeting minutes the names of board members who second a motion being presented? I can see where it might be helpful to do so if, for example, there are guests present at the meeting, if only to confirm that those who seconded the motion were authorized to do so. However, assuming the minutes note that a quorum was present and the meeting called to order, might one safely also assume that those seconding a motion were members and not guests? I just discovered your forum. What a wonderful resource! Quote Link to comment Share on other sites More sharing options...
Dan Honemann Posted September 3, 2018 at 05:06 PM Report Share Posted September 3, 2018 at 05:06 PM 26 minutes ago, Guest Janet said: Is it necessary to identify in meeting minutes the names of board members who second a motion being presented? I can see where it might be helpful to do so if, for example, there are guests present at the meeting, if only to confirm that those who seconded the motion were authorized to do so. However, assuming the minutes note that a quorum was present and the meeting called to order, might one safely also assume that those seconding a motion were members and not guests? I just discovered your forum. What a wonderful resource! The answer to your question is no. "The name of the maker of a main motion should be entered in the minutes, but the name of the seconder should not be entered unless ordered by the assembly." (RONR, 11th ed., p. 470) Quote Link to comment Share on other sites More sharing options...
jstackpo Posted September 3, 2018 at 05:12 PM Report Share Posted September 3, 2018 at 05:12 PM 31 minutes ago, Guest Janet said: I just discovered your forum. What a wonderful resource! Welcome! Keep asking questions -- and if you do, go through the brief "join" process. No obligation, no spam, and easy to log in. Quote Link to comment Share on other sites More sharing options...
Joshua Katz Posted September 3, 2018 at 05:38 PM Report Share Posted September 3, 2018 at 05:38 PM 57 minutes ago, Guest Janet said: I can see where it might be helpful to do so if, for example, there are guests present at the meeting, if only to confirm that those who seconded the motion were authorized to do so. However, assuming the minutes note that a quorum was present and the meeting called to order, might one safely also assume that those seconding a motion were members and not guests? There's no need to confirm that those who seconded the motion were authorized to do so. Even if they weren't, by the time debate began, any deficiencies in seconds became immaterial. The presence or absence of a quorum is irrelevant - if a motion were made to adjourn, for instance, in the absence of a quorum, the minutes would not note who seconded it, either. Quote Link to comment Share on other sites More sharing options...
Richard Brown Posted September 3, 2018 at 06:46 PM Report Share Posted September 3, 2018 at 06:46 PM 2 hours ago, Guest Janet said: Is it necessary to identify in meeting minutes the names of board members who second a motion being presented? As others have already pointed out, no, RONR does not require the minutes to reflect the name of the person who seconds a motion. However, you made reference to this being a board. Under the small board rules in our RONR, for use in Boards of no more than about a dozen members, seconds are not necessary at all. See Pages 487 - 488 for the small board rules. Quote Link to comment Share on other sites More sharing options...
Guest Janet Posted September 13, 2018 at 01:27 PM Author Report Share Posted September 13, 2018 at 01:27 PM Thanks, all, for your advice. Very much appreciated and, even better, now I know where to go for further questions. Thank you, thank you. Quote Link to comment Share on other sites More sharing options...
jstackpo Posted September 13, 2018 at 01:37 PM Report Share Posted September 13, 2018 at 01:37 PM Welcome, and come on back with those questions as soon as you want to. Quote Link to comment Share on other sites More sharing options...
Guest seconding Posted April 15, 2022 at 08:06 PM Report Share Posted April 15, 2022 at 08:06 PM It's been mentioned that the name of the seconder does not have to be mentioned in the minutes per RONR, 11th ed., p. 470; however, must the recording secretary mention that motions were seconded at all? For example, would you write: 1. "Mr. Smith made a motion that the president of the organization purchase a zoom account for the organization by Ap. 20, 2022. The motion passed by a 4 to 3 vote" 2. "Mr. Smith made a motion that the president of the organization purchase a zoom account for the organization by Ap. 20, 2022. The motion was properly seconded and passed by a 4 to 3 vote" Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted April 15, 2022 at 08:13 PM Report Share Posted April 15, 2022 at 08:13 PM On 4/15/2022 at 3:06 PM, Guest seconding said: however, must the recording secretary mention that motions were seconded at all? No. On 4/15/2022 at 3:06 PM, Guest seconding said: For example, would you write: 1. "Mr. Smith made a motion that the president of the organization purchase a zoom account for the organization by Ap. 20, 2022. The motion passed by a 4 to 3 vote" 2. "Mr. Smith made a motion that the president of the organization purchase a zoom account for the organization by Ap. 20, 2022. The motion was properly seconded and passed by a 4 to 3 vote" The first one. Quote Link to comment Share on other sites More sharing options...
Gary Novosielski Posted April 17, 2022 at 02:08 AM Report Share Posted April 17, 2022 at 02:08 AM On 4/15/2022 at 4:06 PM, Guest seconding said: It's been mentioned that the name of the seconder does not have to be mentioned in the minutes per RONR, 11th ed., p. 470; however, must the recording secretary mention that motions were seconded at all? For example, would you write: 1. "Mr. Smith made a motion that the president of the organization purchase a zoom account for the organization by Ap. 20, 2022. The motion passed by a 4 to 3 vote" 2. "Mr. Smith made a motion that the president of the organization purchase a zoom account for the organization by Ap. 20, 2022. The motion was properly seconded and passed by a 4 to 3 vote" There's no need to mention that a motion was seconded. And including the vote count is only done if a counted vote was actually ordered. Judging by the vote counts, this assembly might operate under "small board" rules which require no seconds at all. If seconds are required, then in the event that a motion fails to receive a second, that would be noted, to explain why no further action is mentioned.: "A motion by Mr. Cruz that it is the sense of the society that asparagus should be named the national bird died for lack of a second." Quote Link to comment Share on other sites More sharing options...
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