Larry Posted January 9, 2019 at 11:16 PM Report Share Posted January 9, 2019 at 11:16 PM Board member resignation is not covered in my organizations By-Laws. When does it become effective? Also, does the resignation letter itself need to be entered into the minutes? My concern is that there are some mistruths and inaccuracies presented, and while I don't want to obstruct, I do not want this entered into record as much of it is not true. Quote Link to comment Share on other sites More sharing options...
Hieu H. Huynh Posted January 9, 2019 at 11:19 PM Report Share Posted January 9, 2019 at 11:19 PM It is effective when it is accepted by the body authorized to accept resignations. Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted January 9, 2019 at 11:32 PM Report Share Posted January 9, 2019 at 11:32 PM 8 minutes ago, Hieu H. Huynh said: It is effective when it is accepted by the body authorized to accept resignations. To elaborate on that, the body authorized to accept resignations is the body which is authorized to fill vacancies. If the bylaws are silent on filling vacancies, they are filled by the body which elected the position in the first place. Additionally, if the bylaws grant the board full power and authority to act for the society between meetings of the society’s membership, this includes the authority to fill vacancies unless the bylaws provide otherwise. 13 minutes ago, Larry said: Also, does the resignation letter itself need to be entered into the minutes? My concern is that there are some mistruths and inaccuracies presented, and while I don't want to obstruct, I do not want this entered into record as much of it is not true. No, the letter itself does not need to be (and should not be) entered in the minutes, whether or not it contains mistruths or inaccuracies. The minutes are a record of what was done, not what was said. Quote Link to comment Share on other sites More sharing options...
Richard Brown Posted January 10, 2019 at 03:16 PM Report Share Posted January 10, 2019 at 03:16 PM 15 hours ago, Larry said: Also, does the resignation letter itself need to be entered into the minutes? My concern is that there are some mistruths and inaccuracies presented, and while I don't want to obstruct, I do not want this entered into record as much of it is not true. Agreeing with my colleagues, the letter itself normally should not be entered in the minutes, but probably should be kept on file by the secretary for some period of time along with other important correspondence. That is a policy matter for your organization to determine. Quote Link to comment Share on other sites More sharing options...
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