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Financial Information & Meeting Minutes


Quietstorm
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Good day all. Not sure if this is covered by Robert's Rules, but: At our general membership meetings, as of late, our Secretary prepares minutes from our previous meeting for the members present. He makes and passes out copies for the members; but he also includes the organizations financial information (bank balances, etc.). He sites the purpose for doing so is "transparency". The financial information is presented by our Treasurer at the meetings. There are conditions in our current bylaws that specifically state that "if any member requests to examine the financial statements or reports he/she may contact the Treasurer who shall accommodate said members request...".Several members asked whether it is appropriate for the financial information to be included in the minutes especially due to the fact that, after the meeting is over, "we don't know where that (financial) information ends up and who (non-members) may get the information. Help?

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It does seem like the Secretary is straying into the Treasurer's lane.  A member can make a motion directing the Secretary not to disseminate the organization's financial information (and in debate it can be pointed out that there is a mechanism in place to allow people with the right to that information to obtain it from the Treasurer).

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