Jump to content
The Official RONR Q & A Forums

Nominating Committee Minutes

John A

Recommended Posts

The nominating committee in my association carries out their activity in executive session (entirely appropriate). However, there have been some questions about the extent of the minutes that should be kept by the nominating committee. Right now, the minutes are pretty much that they met in executive session and produced a list of nominees. Members that submit candidates to the nominating committee, as allowed in our governance, would like to see that their candidate was considered and have that reflected in the minutes, but the minutes currently just reflect the final list of nominees.

My understanding is that the minutes of executive session should be a record of the actions taken in executive session and not the discussion.

  • Would it be reasonable to assume that considering person X, and not choosing them for the nominating committee list be an action?
  • Another way to consider the nominating committee process is that they consider n people and ask "who is the best" and then the action is just a report of that decision. However, should the n people that were considered by part of the minutes?
Link to comment
Share on other sites

We are incorporated in DC, and DC law says "A nonprofit corporation shall keep as permanent records minutes of all meetings of its members, board of directors, and any designated body..." (https://code.dccouncil.us/dc/council/code/titles/29/chapters/4/subchapters/XIII/) and I would assume that the latter would included committees. We have had inquiries from members quoting that particular section to ask for those minutes.

Link to comment
Share on other sites

11 minutes ago, John A said:

I would assume that the latter would included committees

It is dangerous to make assumptions about law. Even worse to act on those assumptions without confirming.

Even if the committee has to have minutes, RONR is clear that minutes should contain what is done, not how it is done. So, based on RONR, I wouldn't include all that detail in the minutes.


Edited by Atul Kapur
Link to comment
Share on other sites

Reply to this topic...

×   Pasted as rich text.   Paste as plain text instead

  Only 75 emoji are allowed.

×   Your link has been automatically embedded.   Display as a link instead

×   Your previous content has been restored.   Clear editor

×   You cannot paste images directly. Upload or insert images from URL.

  • Create New...