Editing Names in Minutes

[Guest rasrjs]

Currently our prior month minutes are published in our newsletter that is shared with the members via email before the next month meeting. Is it proper for the newsletter editor to correct name spelling prior to the newsletter being published?

Thank you

[Rob Elsman]

Whatever is in the newsletter is not the official minutes.  The official minutes are in the custody of the secretary--errors and all.

[Richard Brown]

2 hours ago, Guest rasrjs said:

Currently our prior month minutes are published in our newsletter that is shared with the members via email before the next month meeting. Is it proper for the newsletter editor to correct name spelling prior to the newsletter being published?

Thank you

 No, not if that portion of the newsletter is supposed to be the actual minutes or draft minutes as opposed to the newsletter editor’s description of the meeting.

Also, unless the draft minutes are approved prior to publication of the newsletter, they are not actually “the minutes“ of the meeting, but they are draft minutes and they should be clearly labeled as such.

Regardless, the newsletter editor should not make any changes to the minutes as submitted by the secretary, whether draft minutes or final approved minutes. 

[Dan Honemann]

Since these are simply unapproved, draft minutes (and should be labeled as such), I see no reason why the newsletter editor should not correct name spelling prior to the newsletter being published. The Secretary may well want to do the same before presenting the minutes for approval.