laser158689 Posted June 7, 2022 at 05:33 PM Report Share Posted June 7, 2022 at 05:33 PM My municipal legislative body sometimes has to approve documents - plans for this or that have to be filed with the state, for example. The documents are generated by another government "branch" or department. The resolutions simply say that the document "is approved". The document is provided separately, but is not included in its entirety (50+ pages for example) in the resolution. 1) Are we able to amend the attached document as part of handling the resolution to approve? 2) If so, should we be more specific about the document "as amended" at a particular meeting or similar? 3) Any other best practices around this type of situation? 4) Any traps to avoid? Quote Link to comment Share on other sites More sharing options...
laser158689 Posted June 13, 2022 at 02:53 PM Author Report Share Posted June 13, 2022 at 02:53 PM bump. Too obvious, stumper, too specific to our body? If we remove the fact that the document is generated by another government "branch" or department, does that make a difference? Quote Link to comment Share on other sites More sharing options...
Atul Kapur Posted June 13, 2022 at 03:39 PM Report Share Posted June 13, 2022 at 03:39 PM As you are a municipal body, there are almost certainly laws that affect you and that would supercede RONR. So, for example, (Q1) we cannot tell you whether you have the authority to amend the document. (Q4) Traps to avoid: asking the wrong group of people 😉 You should speak to your legal counsel or the senior level of government. Quote Link to comment Share on other sites More sharing options...
laser158689 Posted June 13, 2022 at 04:15 PM Author Report Share Posted June 13, 2022 at 04:15 PM Let me ask it a different way... How do you handle a document that is "too large" to fit in a resolution or that is "packaged" for outside consumption (heavy formatting, etc)? Quote Link to comment Share on other sites More sharing options...
Rob Elsman Posted June 13, 2022 at 05:05 PM Report Share Posted June 13, 2022 at 05:05 PM As far as the common parliamentary law is concerned, the size of the resolution does not affect how it is handled in procedural terms. As with any size of resolution, the chair may express his judgment that the best way to proceed is by consideration paragraph by paragraph. Otherwise, any member may make a motion to proceed in that way. The formatting of the resolution also does not affect how the resolution will be handled in procedural terms. Quote Link to comment Share on other sites More sharing options...
Shmuel Gerber Posted June 17, 2022 at 09:10 PM Report Share Posted June 17, 2022 at 09:10 PM On 6/13/2022 at 12:15 PM, laser158689 said: Let me ask it a different way... How do you handle a document that is "too large" to fit in a resolution or that is "packaged" for outside consumption (heavy formatting, etc)? See RONR (12th ed.) 51:13, 51:19, 51:22, 48:5(5), and 48:16. Quote Link to comment Share on other sites More sharing options...
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