Review of draft minutes by recently resigned board member

[Wild Dunes]

A board member resigned eff. immediately at the end of a board meeting. Our policy is that a draft of the unapproved minutes be circulated to board members for their review within 2 days following the meeting.  Should the member who resigned be included in this review as he was part of the meeting? Thank you.

[Atul Kapur]

Is your policy that the draft be sent to former members or to members?

On 7/4/2022 at 4:29 PM, Wild Dunes said:

Should the member who resigned

This person is no longer a member.

[Dan Honemann]

On 7/4/2022 at 5:37 PM, Atul Kapur said:

Is your policy that the draft be sent to former members or to members?

This person is no longer a member.

Assuming his resignation has been properly accepted.

[Wild Dunes]

Policy is to members. The point was made that this now former member should review the minutes as he was a member at the time of the meeting.

Yes, his resignation was properly accepted.

Thank you.

[Richard Brown]

If he is no longer a member then there’s no need to send the draft minutes to him. The fact that he was a member at the time of the meeting is irrelevant. The question is whether he is a member now.

[Gary Novosielski]

On 7/4/2022 at 7:51 PM, Wild Dunes said:

Policy is to members. The point was made that this now former member should review the minutes as he was a member at the time of the meeting.

Since he is no longer a member, he will not have an opportunity to offer corrections anyway.  You actually answered your own question in your first post. Draft minutes are circulated to members.

[Wild Dunes]

Yes, my stance was that he is no longer a member, therefore, not privileged to review the minutes. We had a board member that was insistent that this was incorrect, that because the former board member was present during the meeting, he should review the minutes. I had to find support for my argument.

Thanks to all who replied.

 

[Gary Novosielski]

On 7/4/2022 at 9:22 PM, Wild Dunes said:

Yes, my stance was that he is no longer a member, therefore, not privileged to review the minutes. We had a board member that was insistent that this was incorrect, that because the former board member was present during the meeting, he should review the minutes. I had to find support for my argument.

Thanks to all who replied.

 

This person also might believe that a member who was not present at the last meeting should not be able to participate in the approval of its minutes.

This is equally untrue as RONR specifically states:  

It should be noted that a member’s absence from the meeting for which minutes are being approved does not prevent the member from participating in their correction or approval.  [41:11]

 

[Wild Dunes]

Thank you, Mr. Novosielski, for that last confirmation. I will add it to my notes in event it comes up--as it very well could!