Guest Guest Posted March 22, 2023 at 02:49 AM Report Share Posted March 22, 2023 at 02:49 AM Am I wrong in thinking the only person allowed the change minutes(unapproved) by adding words is the board secretary correct? Quote Link to comment Share on other sites More sharing options...
Atul Kapur Posted March 22, 2023 at 11:38 AM Report Share Posted March 22, 2023 at 11:38 AM The secretary submits the draft minutes to the meeting for approval. The meeting can make changes to the draft at that time. The secretary may invite suggestions (and others may offer) before then, but the draft belongs to the secretary, who has control over the contents while it is still a draft. Quote Link to comment Share on other sites More sharing options...
Guest Guest Posted March 22, 2023 at 09:24 PM Report Share Posted March 22, 2023 at 09:24 PM On 3/22/2023 at 6:38 AM, Atul Kapur said: The secretary submits the draft minutes to the meeting for approval. The meeting can make changes to the draft at that time. The secretary may invite suggestions (and others may offer) before then, but the draft belongs to the secretary, who has control over the contents while it is still a draft. So say an employee changed the minutes for another board member before it was approved by the board and adopted into record, that’s highly frowned upon correct? Could we ask for that board members resignation along with said employee? Quote Link to comment Share on other sites More sharing options...
Guest Guest Posted March 22, 2023 at 09:25 PM Report Share Posted March 22, 2023 at 09:25 PM On 3/22/2023 at 4:24 PM, Guest Guest said: So say an employee changed the minutes for another board member before it was approved by the board and adopted into record, that’s highly frowned upon correct? Could we ask for that board members resignation along with said employee? And that board member is not the secretary, the board member is the chairperson. Quote Link to comment Share on other sites More sharing options...
Gary Novosielski Posted March 22, 2023 at 11:28 PM Report Share Posted March 22, 2023 at 11:28 PM On 3/22/2023 at 5:24 PM, Guest Guest said: So say an employee changed the minutes for another board member before it was approved by the board and adopted into record, that’s highly frowned upon correct? Could we ask for that board members resignation along with said employee? Is this a done deal already? Unless employee and board member broke into the secretary's house and altered the draft minutes, I'm not sure how that takes place. The secretary is free to include suggested changes, but is equally free not to. The draft that the secretary presents to the next meeting is what is before the board, not someone else's copy. Quote Link to comment Share on other sites More sharing options...
Richard Brown Posted March 23, 2023 at 12:07 AM Report Share Posted March 23, 2023 at 12:07 AM It will help if you tell us exactly what you mean by this statement: On 3/22/2023 at 4:24 PM, Guest Guest said: So say an employee changed the minutes for another board member before it was approved by the board and adopted into record, I really have no idea what happened based on that statement. How did another board member or employee change the minutes for another board member? Please tell us what happened. Quote Link to comment Share on other sites More sharing options...
Guest Guest Posted March 23, 2023 at 01:17 AM Report Share Posted March 23, 2023 at 01:17 AM On 3/22/2023 at 6:28 PM, Gary Novosielski said: Is this a done deal already? Unless employee and board member broke into the secretary's house and altered the draft minutes, I'm not sure how that takes place. The secretary is free to include suggested changes, but is equally free not to. The draft that the secretary presents to the next meeting is what is before the board, not someone else's copy. It very much is a done deal with examples of the minutes sent. This is for a SID board, the minutes are distributed to all board members via the office employee which is over seen by the SID Commissioner of the Office who is also the chairperson. Employee also changed agenda wording and item order without involving the secretary. They had to even retype it as it was sent in a locked PDF. The office commissioner does not allow the secretary access to all property owners contact information and requires all corespondence to go thru her. Quote Link to comment Share on other sites More sharing options...
Joshua Katz Posted March 23, 2023 at 02:29 AM Report Share Posted March 23, 2023 at 02:29 AM How is it very much a done deal? If the minutes haven't been approved, the board should amend them so that they're accurate. If they have been approved, the board should amend them using the motion to amend something previously adopted if they are inaccurate. If they're accurate, what does it matter how they got that way? Quote Link to comment Share on other sites More sharing options...
Guest Guest Posted March 23, 2023 at 12:05 PM Report Share Posted March 23, 2023 at 12:05 PM On 3/22/2023 at 9:29 PM, Joshua Katz said: How is it very much a done deal? If the minutes haven't been approved, the board should amend them so that they're accurate. If they have been approved, the board should amend them using the motion to amend something previously adopted if they are inaccurate. If they're accurate, what does it matter how they got that way? I’m just explaining that the change has happened. Yes it will be changed back to what it was but I’m trying to find if there is any disciplinary actions allowed due to this. If this was caught the records would not be accurate. Quote Link to comment Share on other sites More sharing options...
Joshua Katz Posted March 23, 2023 at 02:01 PM Report Share Posted March 23, 2023 at 02:01 PM RONR will have nothing to say about discipline for the employee, which is an administrative matter. As for the chairperson, do your bylaws have any discipline provisions? If not, you'll want to review chapter XX of RONR dealing with disciplinary procedures. Quote Link to comment Share on other sites More sharing options...
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