Guest sally sanders Posted November 7, 2010 at 08:33 PM Report Share Posted November 7, 2010 at 08:33 PM When minutes are read and the president asks if there are any correctins or additions may anyone on the floor make corrections? If that person making corrections did not attend the meeting the minutes were for can that person still legally make corrections, or must their corrections be ignored since he did not attend the meeting and had no idea of what really happened or was said? Link to comment Share on other sites More sharing options...
Rob Elsman Posted November 7, 2010 at 08:44 PM Report Share Posted November 7, 2010 at 08:44 PM When minutes are read and the president asks if there are any correctins or additions may anyone on the floor make corrections? If that person making corrections did not attend the meeting the minutes were for can that person still legally make corrections, or must their corrections be ignored since he did not attend the meeting and had no idea of what really happened or was said?Any member of the assembly can offer a correction, whether or not he was present at the meeting. He offers a correction, but it is the assembly that decides whether the correction is agreed to. Link to comment Share on other sites More sharing options...
Tim Wynn Posted November 7, 2010 at 09:06 PM Report Share Posted November 7, 2010 at 09:06 PM When minutes are read and the president asks if there are any correctins or additions may anyone on the floor make corrections?Anyone who is a member can offer a correction, yes.If that person making corrections did not attend the meeting the minutes were for can that person still legally make corrections,Yes, as Mr. Elsman has pointed out, a member who was absent at the meeting in question can offer a correction, but it is the assembly that decides it, usually by unanimous consent(as opposed to a formal vote). That is, the chair will say, "If there is no objection..." or must their corrections be ignored since he did not attend the meeting and had no idea of what really happened No, they shouldn't be ignored. Not all corrections are based on eye-witness accounts. Some corrections could be purely related to the format of the minutes. or was said?The minutes should be a record of what was DONE, not what was said. Link to comment Share on other sites More sharing options...
Telephonics Posted November 7, 2010 at 09:09 PM Report Share Posted November 7, 2010 at 09:09 PM If the meeting is being conducted as a deliberative assembly as defined by Rober's Rules any member of the assembly can offer an amedment to the minutes of the previous meeting. Attendece at5 that meeting is not a prerequisteto offering an amendment. Link to comment Share on other sites More sharing options...
Trina Posted November 8, 2010 at 02:39 PM Report Share Posted November 8, 2010 at 02:39 PM If the meeting is being conducted as a deliberative assembly as defined by Rober's Rules any member of the assembly can offer an amedment to the minutes of the previous meeting. Attendece at5 that meeting is not a prerequisteto offering an amendment.Prior to approval of the minutes, the changes offered by members are 'corrections', not 'amendments'. Link to comment Share on other sites More sharing options...
Dan Honemann Posted November 8, 2010 at 02:48 PM Report Share Posted November 8, 2010 at 02:48 PM Prior to approval of the minutes, the changes offered by members are 'corrections', not 'amendments'."Corrections" is the term used by RONR is this connection, but they are also "amendments", are they not? Link to comment Share on other sites More sharing options...
Trina Posted November 8, 2010 at 03:03 PM Report Share Posted November 8, 2010 at 03:03 PM "Corrections" is the term used by RONR is this connection, but they are also "amendments", are they not?Yes, I guess that's true, as the approval of the minutes is a pending motion. Hadn't thought of it that way.However, I think there's value in encouraging use of the term 'corrections' -- it focuses the members' attention on the fact that the minutes are to be a factual record, and that it is not appropriate to freely amend that record to suit the whim of the assembly. I assume this is why RONR uses the term 'correction' for this particular type of 'amendment'. Link to comment Share on other sites More sharing options...
Dan Honemann Posted November 8, 2010 at 03:06 PM Report Share Posted November 8, 2010 at 03:06 PM Yes, I guess that's true, as the approval of the minutes is a pending motion. Hadn't thought of it that way.However, I think there's value in encouraging use of the term 'corrections' -- it focuses the members' attention on the fact that the minutes are to be a factual record, and that it is not appropriate to freely amend that record to suit the whim of the assembly. I assume this is why RONR uses the term 'correction' for this particular type of 'amendment'.Fair enough. Link to comment Share on other sites More sharing options...
Tim Wynn Posted November 8, 2010 at 03:12 PM Report Share Posted November 8, 2010 at 03:12 PM However, I think there's value in encouraging use of the term 'corrections' -- it focuses the members' attention on the fact that the minutes are to be a factual record, and that it is not appropriate to freely amend that record to suit the whim of the assembly.It's certainly better than, "Are there any fabrications to the minutes?" Link to comment Share on other sites More sharing options...
Gary Novosielski Posted November 9, 2010 at 04:09 AM Report Share Posted November 9, 2010 at 04:09 AM ....or must their corrections be ignored since he did not attend the meeting and had no idea of what really happened or was said?Not at all. Suppose the minutes claimed that you had made some motion at the last meeting, but you were not even present at the last meeting. Are you saying you would have no idea of whether that really happened, and should not be permitted to correct the error? Link to comment Share on other sites More sharing options...
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