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Tom Coronite

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About Tom Coronite

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    Weymouth MA (formerly 1stChurch)

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  1. From Board to Committee

  2. From Board to Committee

    Ha! Thanks.
  3. From Board to Committee

    Tonight we have a meeting of the Church Council, which is the church's executive board. Previously we adopted a motion to form a nominating committee made up of all the members of the Church Council plus one non-member. At tonight's meeting, we will deal with nominating committee business. My question: is it proper, after we've dealt with the business of the Church Council (board), to move to adjourn the Church Council meeting and begin a meeting of the nominating committee? If yes, should the Council minutes reflect only that the Council meeting adjourned, or also the commencement of the nominating committee meeting. Or, simply adjourn the Church Council meeting, and consider the fact that we are starting a nominating committee as irrelevant?
  4. I wonder if somewhere in the mix there is a motion "to leave things as they are" and that is mucking things up a bit. Some perhaps believe such a motion (which, clearly, should not be offered) requires a 2/3 vote to adopt.
  5. Attachments to the minutes

    OK, that makes sense. I suppose I've always assumed if the ABC committee reports at the annual meeting (per the bylaws), and the minutes reflect that J.Jones reported for the ABC committee, that gets files with the minutes. But your other example makes sense and is helpful. Thanks.
  6. Attachments to the minutes

    Then what is meant/intended by "written reports are filed"? Aren't they filed with the minutes of the meeting at which the reports were given? And if they are, doesn't it make sense to say they're filed with the minutes, perhaps even stapled to, or otherwise attached? I guess I'm not understanding the distinction being made between attaching reports to the minutes, and filing reports.
  7. Call vs Notice

    Great. Thanks.
  8. Call vs Notice

    P. 89 discusses what is required if "written notice" of a regular/stated meeting is to be sent. Here, the term "call" is not used. P. 91-93 discusses the notice of a special/called meeting and refers to the notice of such a meeting as a "call." Am I correct in concluding, then, that the term "call" is properly used only for special/called meetings? If written notice of a regular meeting is required by our bylaws, is it improper to refer to such a notice as a "call" because of the nature of the meeting? (I find it ridiculous that such a question is important in our proceedings, but it is what it is. :-D )
  9. Constitution Edits

    A real world example: Our bylaws formerly read that the Pastor's contract with the Church could be "terminated by either themselves, or by the Church upon ninety days notice." The fact that there is a comma after themselves, and not one after Church, led to significant disagreements during a previous Pastor's departure. Placement of commas in that sentence could mean 90 days notice is required to be given by the Pastor, and by the church, or by only one. If you simply let a person "fix" punctuation as he or she sees fit, that person could be changing your bylaws significantly.
  10. I am so glad we amended our bylaws and removed this troublesome term. (non-voting member)
  11. Email motion

    From what you describe about your bylaws, it sounds as if the motion failed. It did not get the required 100%.
  12. Suspend the rules

    Suppose you had a standing rule that required any check written for more than $250 required two signatures. That would apply to the Treasurer's duties outside the context of a meeting. That rule couldn't be suspended.
  13. Officer Eligibility Nominations

    If you are asking if you can disregard a provision in your bylaws requiring something to happen before a bylaws amendment can be considered, the answer is probably no. If you are asking if the president can disregard provisions in your bylaws requiring elections by the membership and/or qualifications for office, the answer is probably no.
  14. Amend postponement to a date certain

    Does "in the regular order of business" quoted above (early in the quote) apply within a meeting or session only, or can it be applied to another meeting or session?

    If they are not members of the body that is deliberating, they could be given permission per the cited reference. But, if by "non voting member" you mean a member of the body that is deliberating, but for whatever reason your group eliminates their right to vote (as we see many times in forum scenarios) that is likely a bylaws interpretation question. JPOW, are you referring to members (who are not allowed to vote) of the body debating the proposal?