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Tom Coronite

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    Weymouth MA (formerly 1stChurch)

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  1. Appointment to a seat

    What happened likely would be recorded in the minutes. If you were voted in in October, presumably, that vote would be recorded in the October minutes. In and of itself, that would show you were not voted in in April. If you believe the delay was purposely contrived to prevent you from participating in the budget process, that belief is not something that ordinarily would be recorded in minutes.
  2. Board Member's Vote Unclear

    Abstaining is simply not voting; it doesn't require a declaration if you're simply voting by a show of hands. That the member didn't vote (abstained) seems reasonably clear.
  3. You may very well have a new nominations Chair, depending on the wording of your bylaws. Ask yourself, who (now) is your "Past President?" Then ask yourself if you any longer think this is a good idea, given the questions it has raised.
  4. Reports

    The previous posts are all in line with one another and give you the answers you need. Yes, they are saying that. You DO NOT need a motion to accept. First, keep in mind that a report of an officer and the minutes are 2 different things, as noted above. The minutes are not a Secretary's report. Ask if there are corrections to the (read) minutes. If there are none, the minutes are approved as submitted, if there are corrections, they're typically handled by unanimous consent, or majority vote if needed. When all the corrections are handled, the minutes are declared approved as corrected. The treasurer's report is simply filed after it's read. No further action, as was noted above, if it's unaudited. If it IS an audited report, you'd properly entertain a motion to accept the auditor's report, rather than the treasurer's. All good advice in those above posts, and not contradictory at all. Read them over a few times and I think you will see. I hope this helps.
  5. Excellent point!
  6. If a motion was adopted to create this position, what further steps must be taken to "enact" or implement it? Why wouldn't the adoption of the motion suffice? Unless I'm missing something, which is totally possible, it would seem the motion was adopted, the position exists, even if nobody has taken advantage of the position since its creation.
  7. If these are draft minutes, as the OP states, why not simply offer a correction to remove the statement when the minutes are being approved?
  8. Liaison

    "Ex officio" means by virtue of the office (held.) What do your bylaws say about this "liaison role?"
  9. Emailing minutes in advance

    Is the process of reading and approving your minutes taking an inordinate amount of time? is that why you want to avoid it? Perhaps there's too much extraneous material in the minutes.
  10. Rescinded motion

    I would be curious to see exactly how the so-called motion to rescind was worded. Depending on the wording, it may very well have been a motion to do something.
  11. Customary Order of Business?

    Perhaps they could be considered in the nature of announcements or open forum (see p 362). I don't know that the "other officers" contemplated on p 461 is meant to include what you have described here.
  12. Elections/Board of Directors

    Are you saying you're having difficulty finding someone to take the fifth seat on the board? Or that you are having difficulty finding someone willing to be the chair of the board?
  13. Miscount of ballots in election

    A recount may be ordered by the voting body, by a majority vote, at the same session, or at the next session if it's within a quarterly time interval, or at a special session called for that purpose, also within a quarterly time interval and before the next regular session. cf RONR p 419 ll 1-10. After, of course, addressing the questions Mr Lages has asked.
  14. Fair enough. But I hope you don't mean you plan on challenging anything that was done at that meeting solely because a non-member was there. That fact alone would not nullify other actions taken. Or maybe I misunderstand your point.
  15. You don't need to know days in advance in order to vote on it; you could raise the issue (and vote) at the meeting when you become aware of it. It may be uncomfortable and/or awkward, and it would be nice had the president told you, but if it's important enough, even without advance notice, the assembly has the right. How would you vote on it before the meeting anyway, IOW, conduct business outside the meeting?