Gaisie Posted October 2, 2017 at 07:56 PM Report Share Posted October 2, 2017 at 07:56 PM A previous secretary omitted putting a motion in the minutes by mistake.We are are sure the motion was made but unfortunately we do not remember who made it or 2nd it as it was a couple years ago and under different officers. How do we remedy this situation? Quote Link to comment Share on other sites More sharing options...
Chris Harrison Posted October 2, 2017 at 11:30 PM Report Share Posted October 2, 2017 at 11:30 PM Are there any former members who were around at that time you can ask? I do have to wonder why this is only now being noticed rather than at the meeting after this motion was made. Quote Link to comment Share on other sites More sharing options...
J. J. Posted October 2, 2017 at 11:54 PM Report Share Posted October 2, 2017 at 11:54 PM Well, unless the assembly or some rule says that you must, you do not need to include the name of the seconder in the minutes. Quote Link to comment Share on other sites More sharing options...
Richard Brown Posted October 3, 2017 at 02:53 AM Report Share Posted October 3, 2017 at 02:53 AM Although the name of the person who made a motion SHOULD be in the minutes, it doesn't HAVE be in the minutes. If you don't have it, you don't have it. You can't include that which you don't know. Just include what you do know and leave out what you don't know. You remedy the situation by amending something previously adopted , I.e., the original minutes. It takes a two thirds vote or the vote of a majority of the entire membership without notice or a majority vote with notice. Quote Link to comment Share on other sites More sharing options...
Kim Goldsworthy Posted October 4, 2017 at 12:15 AM Report Share Posted October 4, 2017 at 12:15 AM On 10/2/2017 at 0:56 PM, Gaisie said: A previous secretary omitted putting a motion in the minutes by mistake. We are are sure the motion was made but unfortunately we do not remember who made it or 2nd it as it was a couple years ago and under different officers. How do we remedy this situation? I have a hunch. I think you are indirectly asking, "Can we edit old minutes?" The answer is "Yes, you can amend minutes which have long-since been approved." See the motion in Robert's Rules of Order, "Amend Something Previously Adopted". Quote Link to comment Share on other sites More sharing options...
Recommended Posts