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Omitted motion in minutes


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Although the name of the person who made a motion SHOULD be in the minutes, it doesn't HAVE be in the minutes. If you don't have it, you don't have it. You can't include that which you don't know. Just include what you do know and leave out what you don't know.

You remedy the situation by amending something previously adopted , I.e., the original minutes. It takes a two thirds vote or the vote of a majority of the entire membership without notice or a majority vote with notice. 

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On 10/2/2017 at 0:56 PM, Gaisie said:

A previous secretary omitted putting a motion in the minutes by mistake.

We are are sure the motion was made but unfortunately we do not remember who made it or 2nd it as it was a couple years ago and under different officers.

How do we remedy this situation? 

I have a hunch.

I think you are indirectly asking, "Can we edit old minutes?"

The answer is "Yes, you can amend minutes which have long-since been approved."

See the motion in Robert's Rules of Order, "Amend Something Previously Adopted".


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