Recording Secretary Notes

[Guest Diane]

If a member was present at a meeting and remembers an important discussion by the BOD, but the published minutes of the meeting has no mention of the discussion, does the member have the right to review the Secretary's notes of that meeting?

[George Mervosh]

No rule in RONR gives them that right, and not including details of the discussion in the minutes perfectly conforms to the rules in RONR.

[David A Foulkes]

If a member was present at a meeting and remembers an important discussion by the BOD, but the published minutes of the meeting has no mention of the discussion, does the member have the right to review the Secretary's notes of that meeting?

If the discussion followed a motion, or led up to one, and there was a vote, the motion and vote result should be in the minutes. But if the BOD was just talking about a topic, with no action taken or decision made, then no harm. The minutes are mainly a record of what was done at a meeting, not what was said. (RONR 11th Ed., p. 468 ll. 17-18)

[Rev Ed]

Unless the Board orders discussion to be entered into the Minutes, of course. Also, the Secretary's notes belong to the Secretary. The formal report coming from - i.e. the Minutes - belong to the assembly.

[g40]

If a member was present at a meeting and remembers an important discussion by the BOD, but the published minutes of the meeting has no mention of the discussion, does the member have the right to review the Secretary's notes of that meeting?

What does the member claim, if anything, was the result of this "important discussion"? If it was just a discussion and no actions were proposed or taken, then it is probably correct that this "discussion" is not in the minutes.