post54 Posted December 11, 2014 at 09:17 AM Report Share Posted December 11, 2014 at 09:17 AM Does Robert's Rules state anywhere what the title of correct and approved condo board minutes should be? Should it be 'Approved' or can it be 'Posted'. Link to comment Share on other sites More sharing options...
Hieu H. Huynh Posted December 11, 2014 at 01:10 PM Report Share Posted December 11, 2014 at 01:10 PM Does Robert's Rules state anywhere what the title of correct and approved condo board minutes should be? Should it be 'Approved' or can it be 'Posted'. No, RONR does not go into such details. The minutes become the minutes when they are approved. Note that when the minutes are approved, the word Approved, with the secretary's initials and the date, should be written below them. Link to comment Share on other sites More sharing options...
Gary Novosielski Posted December 11, 2014 at 01:19 PM Report Share Posted December 11, 2014 at 01:19 PM If your previous post is accurate, your "posted" minutes have things blacked out, so they are not a correct copy of the approved minutes. As such they are not official records at all, and can be called anything you like. Just be sure that you keep a true and correct copy of the actual minutes in your records. Link to comment Share on other sites More sharing options...
Josh Martin Posted December 11, 2014 at 01:32 PM Report Share Posted December 11, 2014 at 01:32 PM Does Robert's Rules state anywhere what the title of correct and approved condo board minutes should be? Should it be 'Approved' or can it be 'Posted'.Your title refers to "distributed minutes" and your post refers to "correct and approved condo board" minutes. Based on your previous post, these seem to be (or should be) two different things.It would appear that what your board distributes is certainly not the minutes, since some information is redacted or removed. RONR simply refers to "correct and approved" minutes as "the minutes." I certainly hope that the board approves a complete and accurate copy of the minutes for its own records, including for meetings held in executive session (or "in camera").RONR does not have a name for a document which, while based on the minutes, contains only some of the information. Personally, I think it is misleading to call such a document "minutes" at all. I'd think of something else, like "meeting summary" or "board report" or whatever. Link to comment Share on other sites More sharing options...
post54 Posted December 15, 2014 at 12:52 PM Author Report Share Posted December 15, 2014 at 12:52 PM Our board does approve and sign corrected minutes. Link to comment Share on other sites More sharing options...
Dan Honemann Posted December 15, 2014 at 01:38 PM Report Share Posted December 15, 2014 at 01:38 PM Our board does approve and sign corrected minutes. Okay, and once the board has approved its minutes, they become the minutes. That is what RONR calls them, which I think answers your question. Link to comment Share on other sites More sharing options...
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