Guest James Posted November 3, 2017 at 01:23 AM Report Share Posted November 3, 2017 at 01:23 AM My organization has a Foundation that is to remain separate. We have suspended our meetings to allow the Foundation to make a report. The Secretary does not record any information from that report. Is this handled correctly? Or should the Foundation not report at all? I know of another organization that does not allow their Foundation to make reports. If members want to know what’s going on, they are encouraged to attend the Foundation’s meeting. Your help is greatly appreciated. Thank you!!!! Your help is greatly appreciated, Quote Link to comment Share on other sites More sharing options...
Hieu H. Huynh Posted November 3, 2017 at 02:00 AM Report Share Posted November 3, 2017 at 02:00 AM What do you mean by "suspended our meetings" and what does that have to do with the Foundation making a report? Who is the Foundation reporting to? Quote Link to comment Share on other sites More sharing options...
Hieu H. Huynh Posted November 3, 2017 at 02:03 AM Report Share Posted November 3, 2017 at 02:03 AM Also, what is in these reports? Quote Link to comment Share on other sites More sharing options...
Guest Who's Coming to Dinner Posted November 3, 2017 at 04:43 AM Report Share Posted November 3, 2017 at 04:43 AM Reports are generally not entered or summarized in the minutes. The minutes should say only, "The Foundation's report was received." Quote Link to comment Share on other sites More sharing options...
Guest James Posted November 4, 2017 at 08:37 AM Report Share Posted November 4, 2017 at 08:37 AM Mr. Huynh, The President announces that he’s suspending the meeting so the Foundation can give their report. The report is standard information, what events are coming up etc. After the report is complete he assumes the gavel again. Quote Link to comment Share on other sites More sharing options...
jstackpo Posted November 4, 2017 at 11:44 AM Report Share Posted November 4, 2017 at 11:44 AM There is no need to "suspend the meeting" to hear a report; besides the concept of "suspending a meeting" is not found in RONR, unless you had a brief recess in mind. But with a recess, the members are not obliged to stay around, which, I suppose, defeats the purpose of having the report given in the first place. Whether keeping a Foundation and your association "separate" and what it may mean, is probably a legal issue anyway -- we don't do "legal" here. Quote Link to comment Share on other sites More sharing options...
SaintCad Posted November 5, 2017 at 02:53 PM Report Share Posted November 5, 2017 at 02:53 PM I suspect the OP is saying that since the Foundation is not a part of the body that they are Suspending the Rules to hear their report, kind of like you need a majority vote to have a non-member speak. Or they could be meaning that the meeting is going to Recess as jstackpo suggests. Quote Link to comment Share on other sites More sharing options...
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