The Fessor Posted June 20, 2018 at 04:14 AM Report Share Posted June 20, 2018 at 04:14 AM What’s the definition of “published minutes”? Does it mean published solely to the members, or available to the public at large? Quote Link to comment Share on other sites More sharing options...
Hieu H. Huynh Posted June 20, 2018 at 10:31 AM Report Share Posted June 20, 2018 at 10:31 AM Generally the minutes are to be made available to members to review. Whether the minutes would be made available to the public is up to your rules. Quote Link to comment Share on other sites More sharing options...
Gary Novosielski Posted June 20, 2018 at 12:43 PM Report Share Posted June 20, 2018 at 12:43 PM But making them available to members, even after approval, is not "publishing". In virtually all ordinary societies, you can safely ignore rules regarding "published" minutes. Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted June 20, 2018 at 05:53 PM Report Share Posted June 20, 2018 at 05:53 PM (edited) 13 hours ago, The Fessor said: What’s the definition of “published minutes”? Does it mean published solely to the members, or available to the public at large? Why do you ask? The fact that the minutes are or are not published is of no consequence so far as the rules in RONR are concerned. I will say that, generally speaking, to “publish” would refer to making a document available to the public at large. The minutes must be made available to the members of the assembly, but they need not be made available to the public at large unless required to do so by the society’s rules or applicable law. Even if the assembly is required to (or chooses to) make its minutes available to the public, this has absolutely no effect on the rules pertaining to the minutes. 5 hours ago, Gary Novosielski said: But making them available to members, even after approval, is not "publishing". In virtually all ordinary societies, you can safely ignore rules regarding "published" minutes. Especially since there are no longer any such rules. RONR no longer uses the term “published minutes,” no doubt to avoid the confusion caused by that phrase. “Sometimes a society wishes to have a full record of its proceedings made available to the public, and when such a record of the proceedings is to be published (in which case it is often called "proceedings," "transactions," or the like), it frequently contains, in addition to the information described above for inclusion in the minutes, a list of the speakers on each side of every question, with an abstract or the text of each address... Any such record or transcript of the proceedings prepared for publication, however, does not take the place of the minutes, and it is the minutes which comprise the official record of the assembly's proceedings.” (RONR, 11th ed., pgs. 475-476) Edited June 20, 2018 at 05:57 PM by Josh Martin Quote Link to comment Share on other sites More sharing options...
The Fessor Posted June 23, 2018 at 04:55 AM Author Report Share Posted June 23, 2018 at 04:55 AM Thanks for your responses everyone....I appreciate your time. Quote Link to comment Share on other sites More sharing options...
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