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Corrections in minutes


Guest DaVinci

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Minutes can always be corrected prior to approval. That's the whole purpose of reading and approval of the minutes... to make corrections. All it takes is a majority vote , but corrections are usually made by unanimous consent. 

Minutes can also be corrected after they have been approved by use of the motion to amend something previously adopted. That motion requires a majority vote with notice or a two thirds vote or the vote of a majority of the entire membership without notice.

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Two points:

Opinions should not be in the minutes AT ALL in the first place.  Only what was done, not what was said belongs there.  See page 468ff.

Since the minutes have yet to be adopted, they are the "property" and responsibility of the secretary who can change them as he sees fit.

Edited by jstackpo
Can't speill rite.
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17 minutes ago, jstackpo said:

Since the minutes have yet to be adopted, . . . 

Oh, jeez, not you, too! Stop listening to Mr. Katz and pay more attention to General Robert!  The good general says minutes are "approved", not "adopted"! 😉

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However, there are instances where language that is "injurious" to a member may belong in the minutes and should not be removed.  Most likely this won't be the case here but if you give us a general idea of what was in there (no specifics are necessary) we may be able to tell you with more certainty. 

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On 2/2/2019 at 7:29 AM, Guest DaVinci said:

Wording in minutes injurious to another member. Can minutes be changed before they come up for approval at next general meeting?

The minutes are a record of what was done, not what was said.  If the "wording" was part of a motion, then the exact wording of the motion must be included in the minutes.  If the wording was part of debate, or other remarks by someone in the meeting, it has no place in the minutes at all.  

The Secretary can change the draft minutes before they come up for approval.  Or corrections to the minutes can be offered at the meeting, striking the improper language (unless it was part of the language of a motion).

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