Drake Savory Posted October 30, 2019 at 05:10 PM Report Share Posted October 30, 2019 at 05:10 PM Is it possible for a committee to enter a specific part of their report into the minutes or would it have to be in the form of a motion? For example, the committee wants to record its appreciation for J. Doe into the assembly's records. Can it simply ask that it be done as part of it's report or would the committee chair as part of its report move that the assembly approve the committee's appreciation of J. Doe's work? If the assembly does not want it in the minutes, how would it go about stopping the committee from entering it into the minutes. Quote Link to comment Share on other sites More sharing options...
Rob Elsman Posted October 30, 2019 at 06:13 PM Report Share Posted October 30, 2019 at 06:13 PM The committee, if acting within its sphere of authority, may report a favorable recommendation to adopt a main motion expressing the assembly's appreciation for J. Doe's service or whatever. After the completion of the reading of the report, the reporting member may move the adoption of the committee's recommendation, or the chair may assume the motion if the reporting member fails to make it. Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted October 31, 2019 at 12:17 AM Report Share Posted October 31, 2019 at 12:17 AM (edited) 7 hours ago, Drake Savory said: Is it possible for a committee to enter a specific part of their report into the minutes or would it have to be in the form of a motion? For example, the committee wants to record its appreciation for J. Doe into the assembly's records. Can it simply ask that it be done as part of it's report or would the committee chair as part of its report move that the assembly approve the committee's appreciation of J. Doe's work? If the assembly does not want it in the minutes, how would it go about stopping the committee from entering it into the minutes. The committee could move to include a part of its report in the minutes, and the assembly could prevent the inclusion of that part of the report by defeating that motion. A motion would be necessary for such an inclusion, since ordinarily reports (or portions thereof) are not included in the minutes. On the other hand, if the committee were to actually make a motion to appreciate J. Doe’s work, this is a main motion, and it would therefore automatically be recorded in the minutes, even if it is defeated. There is really no way for the assembly to stop the motion from being recorded in the minutes. It should be noted, however, that what is ultimately recorded is the final wording of the motion - so if the assembly really doesn’t like Mr. Doe, it might amend it into a motion which is somewhat less appreciative of his contributions. Is the last question about the assembly not wanting it in the minutes merely a curiosity, or is there really strong disagreement between the committee and the rest of the assembly over whether to express appreciation for this person’s work? Edited October 31, 2019 at 12:17 AM by Josh Martin Quote Link to comment Share on other sites More sharing options...
Gary Novosielski Posted October 31, 2019 at 08:53 PM Report Share Posted October 31, 2019 at 08:53 PM 20 hours ago, Josh Martin said: The committee could move to include a part of its report in the minutes, and the assembly could prevent the inclusion of that part of the report by defeating that motion. A motion would be necessary for such an inclusion, since ordinarily reports (or portions thereof) are not included in the minutes. On the other hand, if the committee were to actually make a motion to appreciate J. Doe’s work, this is a main motion, and it would therefore automatically be recorded in the minutes, even if it is defeated. There is really no way for the assembly to stop the motion from being recorded in the minutes. It should be noted, however, that what is ultimately recorded is the final wording of the motion - so if the assembly really doesn’t like Mr. Doe, it might amend it into a motion which is somewhat less appreciative of his contributions. Is the last question about the assembly not wanting it in the minutes merely a curiosity, or is there really strong disagreement between the committee and the rest of the assembly over whether to express appreciation for this person’s work? If the committee moved to include a part of its report in the record, and quoted the portion that it wanted included, then would the text of that motion not be automatically recorded in the minutes, even if defeated? Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted October 31, 2019 at 10:01 PM Report Share Posted October 31, 2019 at 10:01 PM 1 hour ago, Gary Novosielski said: If the committee moved to include a part of its report in the record, and quoted the portion that it wanted included, then would the text of that motion not be automatically recorded in the minutes, even if defeated? No, I don’t think so. If a motion is made to include information in the minutes (which would not otherwise be included in the minutes), then it seems to me that such a motion should be treated as an incidental motion, and therefore not included in the minutes. RONR also discusses a few cases in which items are included in the minutes only if so ordered by the assembly (one of them specifically regarding reports), and in none of these cases does it suggest that the motion to include the material is included in the minutes even if the motion to include it is rejected. It is also, of course, simply an absurd result if the material were to be included in the minutes notwithstanding the fact that the assembly has just rejected a request to include it. Quote Link to comment Share on other sites More sharing options...
Gary Novosielski Posted November 5, 2019 at 04:19 AM Report Share Posted November 5, 2019 at 04:19 AM On 10/31/2019 at 6:01 PM, Josh Martin said: It is also, of course, simply an absurd result if the material were to be included in the minutes notwithstanding the fact that the assembly has just rejected a request to include it. Of course.. Isn't it great that absurd results are absolutely impossible if the rules in RONR are followed? 😛 Quote Link to comment Share on other sites More sharing options...
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