Executive session

[Bonnie]

Soon our HOA will be having a regular BOD meetings with members of our HOA invited. There are two items on this meetings agenda that will need to be discussed in an executive session. When going from a regular meeting to an executive session does there need to be a motion for an executive session? Once one executive session is completed does it need to be adjourned before going to the next executive session? The issues that need to be discuss in executive session involved members that will attend this meeting. What is the best way and your opinion not to cause hard feeling with those attending the meeting?  I don’t think that they need to know the issues to be discussed in the executive session. Does Robert’s Rules 11 edition speak on this? Thank you

[Gary Novosielski]

To go into executive session a motion is made to do so, and requires a majority vote.  

Any number of topics may be discussed in the same executive session.  The reasons for going into executive session (and excusing guests) need not be given except that in the case of public bodies the Sunshine laws may provide that the type of business must be stated, as those laws usually prescribe the classes of business which are permissible in executive session.  In ordinary societies, reasons are not required.

As far as hard feelings go, just announce that the board needs to discuss confidential matters, sorry for the inconvenience, thank them for attending, and say goodbye.

Another motion is made to come out of executive session when the need for secrecy is over.

Edited July 15, 2021 at 09:25 PM by Gary Novosielski

[Weldon Merritt]

Abd there is no need for two separate executive session. Both topics may be discussed in the same session.