rbk Posted June 30, 2022 at 08:36 PM Report Share Posted June 30, 2022 at 08:36 PM RONR (12th ed) 48:7 says minutes "should be signed." If Secretary Duffy had only typed her name on the minutes as shown in 48:8, would that count as a signature? Quote Link to comment Share on other sites More sharing options...
Richard Brown Posted June 30, 2022 at 10:51 PM Report Share Posted June 30, 2022 at 10:51 PM RONR doesn’t really answer that question. I suppose on minutes that are being emailed or distributed or stored online it is perhaps sufficient, but if there is a hard copy of the minutes the original should actually be signed in person by the secretary. Quote Link to comment Share on other sites More sharing options...
Weldon Merritt Posted June 30, 2022 at 11:36 PM Report Share Posted June 30, 2022 at 11:36 PM On 6/30/2022 at 4:51 PM, Richard Brown said: RONR doesn’t really answer that question. I suppose on minutes that are being emailed or distributed or stored online it is perhaps sufficient, but if there is a hard copy of the minutes the original should actually be signed in person by the secretary. Even if there is only an online copy, they could be signed digitally using one of the available digital signature programs. Whether they need to be signed that way is another question. Quote Link to comment Share on other sites More sharing options...
rbk Posted July 1, 2022 at 08:51 AM Author Report Share Posted July 1, 2022 at 08:51 AM On 6/30/2022 at 6:51 PM, Richard Brown said: RONR doesn’t really answer that question. Generally, how are matters resolved when RONR does not clearly answer a question? In this specific case, can the secretary decide what counts as a signature on the minutes? Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted July 1, 2022 at 11:26 AM Report Share Posted July 1, 2022 at 11:26 AM On 6/30/2022 at 3:36 PM, rbk said: RONR (12th ed) 48:7 says minutes "should be signed." If Secretary Duffy had only typed her name on the minutes as shown in 48:8, would that count as a signature? RONR provides to answer to this question. Personally, I would say this is sufficient, unless the assembly has adopted rules providing otherwise. Unless your society has a problem of people creating fake sets of minutes, I wouldn't worry about it too much. On 7/1/2022 at 3:51 AM, rbk said: Generally, how are matters resolved when RONR does not clearly answer a question? Such matters are then resolved by the assembly's rules or customs, or by the assembly's decision on a matter in a particular case. On 7/1/2022 at 3:51 AM, rbk said: In this specific case, can the secretary decide what counts as a signature on the minutes? Yes, I think so, unless the Secretary has been instructed otherwise by the assembly in this matter. Quote Link to comment Share on other sites More sharing options...
Rob Elsman Posted July 1, 2022 at 11:07 PM Report Share Posted July 1, 2022 at 11:07 PM In business, a copy for distribution that is not signed and photocopied usually indicates that the original was signed by "/s/ Margaret Duffy". Quote Link to comment Share on other sites More sharing options...
Richard Brown Posted July 2, 2022 at 10:24 PM Report Share Posted July 2, 2022 at 10:24 PM On 7/1/2022 at 6:07 PM, Rob Elsman said: In business, a copy for distribution that is not signed and photocopied usually indicates that the original was signed by "/s/ Margaret Duffy". Good point. Thanks! Quote Link to comment Share on other sites More sharing options...
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