Minutes Effect Before approval

[Jay M]

What is the effect of approving, not approving and pending of approval of the minutes?  I believe once a resolution is approved it is in operation immediately. Some times it takes months to approve the minutes. I wonder if necessary can we start implementing the resolutions without waiting for the approval of the minutes ?

Thanks in advance. 

[Joshua Katz]

On 1/25/2024 at 10:13 AM, Jay M said:

I believe once a resolution is approved it is in operation immediately.

Correct.

On 1/25/2024 at 10:13 AM, Jay M said:

Some times it takes months to approve the minutes.

Why?

On 1/25/2024 at 10:13 AM, Jay M said:

I wonder if necessary can we start implementing the resolutions without waiting for the approval of the minutes ?

Not just if necessary, but all the time. A motion takes effect when adopted, unless the motion or your rules say otherwise.

[Weldon Merritt]

A motion is effective the moment it is adopted, unless the motion itself or some applicable procedural rue says otherwise. Approval or non-approval of the minuities has no bearing on the validity or effecti9e date of the motion. 

[Josh Martin]

On 1/25/2024 at 9:13 AM, Jay M said:

What is the effect of approving, not approving and pending of approval of the minutes?

The effect of approving the minutes is to confirm they are an accurate record of what happened. That's it.

On 1/25/2024 at 9:13 AM, Jay M said:

I believe once a resolution is approved it is in operation immediately.

Correct, unless the resolution itself or the organization's rules provide otherwise.

On 1/25/2024 at 9:13 AM, Jay M said:

Some times it takes months to approve the minutes.

Do you only meet every few months?

On 1/25/2024 at 9:13 AM, Jay M said:

I wonder if necessary can we start implementing the resolutions without waiting for the approval of the minutes ?

Yes, you can and should start implementing resolutions without waiting for approval of the minutes.

Edited January 25, 2024 at 05:35 PM by Josh Martin

[Gary Novosielski]

On 1/25/2024 at 10:13 AM, Jay M said:

What is the effect of approving, not approving and pending of approval of the minutes?  I believe once a resolution is approved it is in operation immediately. Some times it takes months to approve the minutes. I wonder if necessary can we start implementing the resolutions without waiting for the approval of the minutes ?

Thanks in advance. 

Yes, duly adopted resolutions should be implemented without delay.  Implementation should not wait upon the approval of minutes. 

• The effect of approving minutes is that they are agreed to be a true record of what was decided at the meeting. 
• Pending approval simply means that there has not yet been an opportunity to approve them. 
• Not approving minutes is not an option. 

There is no such thing as a No vote on approving the minutes.  The only way to object to accepting the draft minutes is to offer a correction that, if agreed to, would make them acceptable.  But note well that once any corrections have been considered (whether agreed to or not) the minutes stand approved, without any "final vote".

[Jay M]

Thanks to Joshua Katz, Weldon Merritt and Josh Martin for all your valuable responses.

[Jay M]

On 1/25/2024 at 1:32 PM, Gary Novosielski said:

Yes, duly adopted resolutions should be implemented without delay.  Implementation should not wait upon the approval of minutes. 

• The effect of approving minutes is that they are agreed to be a true record of what was decided at the meeting. 
• Pending approval simply means that there has not yet been an opportunity to approve them. 
• Not approving minutes is not an option. 

There is no such thing as a No vote on approving the minutes.  The only way to object to accepting the draft minutes is to offer a correction that, if agreed to, would make them acceptable.  But note well that once any corrections have been considered (whether agreed to or not) the minutes stand approved, without any "final vote".

Thanks Gary