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RR states at 48:2 that the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.... In this situation, we have a chairman who seems intent on ignoring the vote of the members taken several years ago about the designation of delegates to a national conference. During the meeting, the President stated that he would appoint delegates for the conference. A member objected during the meeting and noted the prior vote. The member sent the chair a copy of the minutes from years ago showing the vote during a break in the meeting. During the meeting the member noted that the Chairman had the minutes showing that the members elect delegates and the Chair noted that he would review it. Fast forward to the following month. The minutes for the prior month's meeting are distributed and in the minutes the secretary states that the following people were "appointed" by the Chair to serve as delegates. The member noted that the minutes should be revised to reflect not only the objection but also that the Chair was to come back to report the outcome. The Chair refused to make the amendment citing the above Rule saying that nothing was "done" and that the member only "said" something. The member noted that raising the concern was an important point to reflect in the discussion and stated that the rule only says that the minutes should contain MAINLY a record, and that is the base, but that more can be added, particularly where it provides context that an issue relating to the interpretation of the rights of the Chair is involved. Looking at RR, I can find no support for the member's position, but is seems the correct position in that without this statement, it looks as if the Chair can appoint delegates when there is a record of member action (a vote) stating otherwise. The Chair will not add the minutes revision absent something in RR or another source which supports this contention because...he's, well, he's an a-hole... Seriously, is there something I can point to in RR to support this, as it was not an action (i.e., motion) that was taken and the member did NOT formally say "I object" to the steps the Chair was trying to take. She merely stated that the Chair couldn't do it and referred to the prior meeting minutes. Thanks!

Hello looking for guidance here. There is a convention committee (created by the Bylaws) that allows for members and alternates to be designated by different bodies. Can one be both an appointee of one body and an alternate for another? Example: Organization A appoints Ms. Smith as its alternate and appoints 5 primary appointees. Organization B appoints Ms. Smith as its primary appointee and Ms. Jones as its alternate. If any one of Organization A's primary appointees do not attend a meeting, may Ms. Smith substitute in as an alternate and then Ms. Jones is the primary for Organization B. Or does Ms. Smith have to decide which she is for the whole existence of the committee? The rules and bylaws for both Organizations are silent on this situation (well on this precise one - it does mention alternates).

I am on the executive board of a small nonprofit organization - we have a total membership of about 100 members. There are 7 members of the executive board and they are all elected by the members for 2 year terms. The bylaws state that the president of the organization will appoint all committee chairs, but doesn't go into any further detail regarding committee chairs/appointments/removal of chairs/etc and does not detail how the committee chair puts the actual committee together (many of our committee chairs actually just operate as a committee of one to do the work, others recruit other members to work with them on the committee) A few questions about Committee Chairs: 1. Do Committee Chair appointments by the President need to be recorded anywhere or motioned and voted by the chapter and/or executive board? 2. Once a Committee Chair is appointed, can the Chair be removed by the President at will (the bylaws do not state that the committee chair serves at will, just that they are appointed by the President)? Or is a vote of the executive board or total membership required? For instance, if the President decides he/she wants to remove that Committee Chair and appoint someone else? 3. May a Committee Chair select the members of her own committee whoever he/she likes? Or how do members become part of a committee? Must the membership vote to approve the members of a committee? 4. May the President tell a Committee Chair that a specific member cannot be on the committee? We had an issue where the Committee Chair who was appointed wanted a new member to be on the committee, but the President said - no, that person is too new, they can't serve on your committee. Does the President have that power to micromanage the Committee Chair and then threaten to remove them and appoint someone else, if the Chair doesn't do what they want? Thanks!