George Mervosh

The outgoing executive committee should appoint a special committee, typically consisting of a couple of its members, to approve the minutes of their last meeting. The new members will then have an approved set for their records.

Sorry for thinking this was a small board. In HOA's that's often the case. My mistake.

If the board is operating using the procedure for small boards, informal discussion without a motion pending is in order. See RONR (12th ed.), 49:21 4) There is really no need for a category called Open Discussion. I see you are using the 11th Edition so see pp. 487-88.

Would you mind starting one? I'm certainly interested in learning more about this.

Or don't say anything since RONR has it covered in 40:2 4)?

It's not a thingamajig, since that's been used, but it may be a whatchamacallit.

I think it's time to give this one up, Tomm. As previously noted, the board is doing nothing wrong on this issue.

Other than I didn't say it, I agree!

No. In your second paragraph do you mean a member of the board (because it would be silly if a board member demanded a vote and did not simply second the motion)?

No I don't think he needs to recuse himself. The content of the section on Trustees is something that all members have in common.

See RONR (12th ed.), 33:3 - 33:5.

A motion for the previous question requires a 2/3 vote, Paul. See RONR (12th ed.), 16:5 (7). But you know all of this.

It requires a suspension of the rules. See RONR (12th ed.), §25.

Dagnabit, I guess I need to stop calling nominations Motion #53.

All actions taken at a meeting are recorded in the minutes, yes.

I agree with Mr. Katz, but note that a motion that was defeated may only be renewed (made anew) at a future session of the council. Typically each meeting is a new session, but in a governmental body it may not be and it would be wise to check with the council's attorney to be sure each meeting is, in fact, a new session of council.

Nothing you've stated would invalidate any vote taken. A point of order regarding improperly ending debate must be immediate. An adopted main motion can usually be amended or rescinded unless it has already been carried out. See §35 in RONR. That must be done at a regular or properly called meeting.

Notice is not required unless you have some underlying rule that says so. Motions to amend something previously adopted, such as your budget, will require a 2/3 vote or a vote of a majority of the entire membership if previous notice is not given. If you can give previous notice, a majority vote will be all that is needed. That wording to amend doesn't sound particularly clear to me but take your time and make it clear. The second motion would seem to require only a majority vote since it doesn't amend a previously adopted motion.

Why not amend the budget then adopt a motion to rent the community room?

All members of the 2FP support this idea!

There needs to be minutes for every meeting, including this one, but the minutes should not contain what was said by the members. RONR (12th ed.), 48:2. The minutes of a meeting with no quorum present are typically quite short. Have these minutes already been approved?

Yes, it is possible. The members attending can choose anyone they want to preside. As always, a quorum must be present to conduct business.

See if RONR (12th ed.), 48:17-27 helps. Extra credit given for reading each paragraph carefully.

I have a different opinion than my friend, Mr. Elsman. I'm a fan of full debate (including a possible Q&A) right in front of those in the assembly who will likely be voting. It's hard enough getting members to a meeting these days.

A motion for a Q&A would be proper, but in the motion the assembly may want to set some limitations on the number of questions asked, time limits on answering and a total time for the Q&A itself. I think it's going to take a 2/3 vote for this but I may be wrong. Also the chair needs to maintain complete control of this so that it's orderly.