Guest CLARK MUENZER Posted October 31, 2012 at 10:54 PM Report Share Posted October 31, 2012 at 10:54 PM Is there a procedure for reading a prepared statement into the minutes of a metting? Link to comment Share on other sites More sharing options...
JohnR Posted October 31, 2012 at 11:29 PM Report Share Posted October 31, 2012 at 11:29 PM No. The minutes are record of what was done, not what was said. Link to comment Share on other sites More sharing options...
Trina Posted November 1, 2012 at 12:11 PM Report Share Posted November 1, 2012 at 12:11 PM Is there a procedure for reading a prepared statement into the minutes of a metting?The members could, by majority vote, adopt a motion that someone's prepared statement be read into the minutes. However, there is no parliamentary hocus pocus by which a single member can ensure that his personal statement of opinion is recorded in the minutes. As John R. points out, RONR, in its description of the proper content of the minutes, provides no support for including any such statement. Link to comment Share on other sites More sharing options...
George Mervosh Posted November 1, 2012 at 01:52 PM Report Share Posted November 1, 2012 at 01:52 PM He has to obtain permission to even read from his written prepared statement if any member objects to him doing so. RONR (11th ed.), p. 298, ll. 9-12 Link to comment Share on other sites More sharing options...
Gary Novosielski Posted November 13, 2012 at 09:18 PM Report Share Posted November 13, 2012 at 09:18 PM He has to obtain permission to even read from his written prepared statement if any member objects to him doing so. RONR (11th ed.), p. 298, ll. 9-12Even if he prepared it himself? Link to comment Share on other sites More sharing options...
Shmuel Gerber Posted November 14, 2012 at 02:38 AM Report Share Posted November 14, 2012 at 02:38 AM Even if he prepared it himself?Yes. Link to comment Share on other sites More sharing options...
Tim Wynn Posted November 14, 2012 at 03:41 AM Report Share Posted November 14, 2012 at 03:41 AM I'm afraid this concept of "reading something into the minutes" stems from a misconception that whatever is said in a meeting goes directly into the minutes and somehow belongs there. As for Gary's notion that if the statement was written by the speaker it is essentially equal to a verbal speech, I would remind Gary that in a meeting a member is not allowed to make a speech unrelated to a pending motion without the permission of the assembly. Perhaps what this member wants to do, in order to get his opinions in the record books, is make a motion to appoint a committee of one, consisting of himself, to draft a random statement and report immediately. Link to comment Share on other sites More sharing options...
George Mervosh Posted November 14, 2012 at 05:02 PM Report Share Posted November 14, 2012 at 05:02 PM As for Gary's notion that if the statement was written by the speaker it is essentially equal to a verbal speech, I would remind Gary that in a meeting a member is not allowed to make a speech unrelated to a pending motion without the permission of the assembly.I don't think that's what Gary is referring to but the answer to his question, is still, yes, as SG noted. Link to comment Share on other sites More sharing options...
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