Guest Amber O. Posted December 3, 2014 at 11:23 PM Report Share Posted December 3, 2014 at 11:23 PM We are a small booster club with 6-8 active members. Our president posted her resigantion on a chat forum that the club has used to conduct offical business. We have voted many times on this forum. Our next regular meeting is tomorrow and there is of course some disagreement. The group is split on this issue some feel it was not an offical resigantion and she can go on like nothing happened and the others feel because it has been acknowledged and used for official business it needs to be accepted and voted on tomorrow. HELP!! I am new to this process and really trying to get this issue resolved in the best way possible. It truly is a good thing if she does resign but there are a few people who do not want her to. Our By-Laws are very generic and does not discuss any of this.Thank you! Link to comment Share on other sites More sharing options...
Edgar Guest Posted December 3, 2014 at 11:27 PM Report Share Posted December 3, 2014 at 11:27 PM Unless your bylaws permit meeting electronically you'll have to hold an actual (in-person) meeting to accept (or reject) the president's resignation. Until you do, the resignation is just "a request to be excused from a duty". Why not simply contact the president and ask if she really intended to resign? Until it's formally accepted, she can withdraw it. Or accept it and let her try to prove that she didn't really mean it. Link to comment Share on other sites More sharing options...
Hieu H. Huynh Posted December 3, 2014 at 11:44 PM Report Share Posted December 3, 2014 at 11:44 PM ... on a chat forum that the club has used to conduct offical business. We have voted many times on this forum...... Our By-Laws are very generic and does not discuss any of this... Also, your club may want to amend your bylaws to include meeting by "chat forum". Note that RONR does not recommend conducting business by such a method. Link to comment Share on other sites More sharing options...
Guest amber Posted December 3, 2014 at 11:46 PM Report Share Posted December 3, 2014 at 11:46 PM She is not communicating with most if us at this point. At tomorrow's meeting can she still preside and what if she does not attend the meeting at all? Sorry very new to thsee things. Link to comment Share on other sites More sharing options...
Hieu H. Huynh Posted December 3, 2014 at 11:55 PM Report Share Posted December 3, 2014 at 11:55 PM Your club can vote to accept the resignation at tomorrow's meeting. If she's not communicating with you and she's not there, maybe that's saying something. If she does show up... well... at least she will know how the club feels on accepting her resignation. Link to comment Share on other sites More sharing options...
Edgar Guest Posted December 4, 2014 at 12:22 AM Report Share Posted December 4, 2014 at 12:22 AM At tomorrow's meeting can she still preside . . . Yes, she's still the president until her resignation is formally accepted. . . . what if she does not attend the meeting at all? Then I would suggest you vote to accept her resignation. As an aside, you say you have "6-8 active members". If your actual membership is much greater you may have trouble obtaining a quorum (the minimum number of members that must be present at a meeting). Link to comment Share on other sites More sharing options...
Richard Brown Posted December 4, 2014 at 03:04 AM Report Share Posted December 4, 2014 at 03:04 AM Yes, she's still the president until her resignation is formally accepted.Assuming that the bylaws don't say that a resignation is effective upon receipt.... and assuming she doesn't withdraw it before it's accepted. If the bylaws are silent as to when a resignation becomes effective, she can show up at the meeting and state that she is withdrawing it before it gets voted on. It's probably a good idea to check the bylaws before the meeting to see if they provide that a resignation is effective upon receipt. But, then, that raises the question of whether posting the resignation in a chat room or on a forum is a permissible and effective way of submitting a resignation. Oh, the joys of conducting business via the internet and chat rooms! Link to comment Share on other sites More sharing options...
Richard Brown Posted December 4, 2014 at 03:07 AM Report Share Posted December 4, 2014 at 03:07 AM what if she does not attend the meeting at all?Then someone else presides. Do you have a vice-president? If not, have the secretary call the meeting to order and immediately elect a chairman pro-tem to preside at that meeting. Link to comment Share on other sites More sharing options...
Josh Martin Posted December 4, 2014 at 03:24 AM Report Share Posted December 4, 2014 at 03:24 AM But, then, that raises the question of whether posting the resignation in a chat room or on a forum is a permissible and effective way of submitting a resignation. "A resignation is submitted in writing, addressed to the secretary or appointing power; alternatively, it may be submitted during a meeting either orally or in writing." (RONR, 11th ed., pg. 291) So a post on a chat room or forum which is regularly used by the assembly seems sufficient, albeit a bit unorthodox. The fact that the assembly regularly conducts business by such a method is much more concerning. Link to comment Share on other sites More sharing options...
Guest Amber Posted December 4, 2014 at 03:15 PM Report Share Posted December 4, 2014 at 03:15 PM "A resignation is submitted in writing, addressed to the secretary or appointing power; alternatively, it may be submitted during a meeting either orally or in writing." (RONR, 11th ed., pg. 291) So a post on a chat room or forum which is regularly used by the assembly seems sufficient, albeit a bit unorthodox. The fact that the assembly regularly conducts business by such a method is much more concerning. Agreed that it is a terrible way to conuct business. That is the first thing to change after she is offically out! thank you all for the feedback! Our bylaws are bad too! Any suggestions of where to find decent sample Bylaws for a Parent Booster club? Link to comment Share on other sites More sharing options...
Edgar Guest Posted December 4, 2014 at 03:38 PM Report Share Posted December 4, 2014 at 03:38 PM Any suggestions of where to find decent sample Bylaws for a Parent Booster club? You'll find sample ("generic") bylaws in RONR. You could try Googling "parent booster club" (with quotation marks) and see if any have posted their bylaws online. Or you could find another club near you and ask. Link to comment Share on other sites More sharing options...
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