post54 Posted January 1, 2015 at 12:15 PM Report Share Posted January 1, 2015 at 12:15 PM In meeting minutes I know that the persons name that seconded a motion is not included in the minutes but do you still write in the minutes that the motion was seconded? Link to comment Share on other sites More sharing options...
Dan Honemann Posted January 1, 2015 at 12:44 PM Report Share Posted January 1, 2015 at 12:44 PM In meeting minutes I know that the persons name that seconded a motion is not included in the minutes but do you still write in the minutes that the motion was seconded? It is not necessary to enter in the minutes that a motion was seconded. Link to comment Share on other sites More sharing options...
post54 Posted January 1, 2015 at 01:34 PM Author Report Share Posted January 1, 2015 at 01:34 PM It is not necessary to enter in the minutes that a motion was seconded.Is this how the minutes would read as an example:Mr. X made a motion to accept the agenda.Motion carried. For someone other than a board member reading the minutes of a small assembly such as a condo board, would that person just have to know, if they are familiar with RONR, or assume if they aren't, that the motion was seconded before it was carried. Link to comment Share on other sites More sharing options...
Edgar Guest Posted January 1, 2015 at 01:53 PM Report Share Posted January 1, 2015 at 01:53 PM Seconds are not required at meetings of small boards. In any event, once debate begins (and certainly once a vote is taken), the lack of a required second is immaterial. So the reader is free to assume that the motion was seconded if a second was required. Or not. There are sample minutes in RONR. Link to comment Share on other sites More sharing options...
Dan Honemann Posted January 1, 2015 at 02:17 PM Report Share Posted January 1, 2015 at 02:17 PM Is this how the minutes would read as an example:Mr. X made a motion to accept the agenda.Motion carried.For someone other than a board member reading the minutes of a small assembly such as a condo board, would that person just have to know, if they are familiar with RONR, or assume if they aren't, that the motion was seconded before it was carried. Yes, this would be satisfactory if Mr. X made a motion to "accept the agenda" (and, of course, the minutes are going to have to reflect exactly what the agenda was that was adopted), but why in the world is this board adopting an agenda? Does it meet less frequently than quarterly? Link to comment Share on other sites More sharing options...
Rev Ed Posted January 1, 2015 at 07:12 PM Report Share Posted January 1, 2015 at 07:12 PM Yes, this would be satisfactory if Mr. X made a motion to "accept the agenda" (and, of course, the minutes are going to have to reflect exactly what the agenda was that was adopted), but why in the world is this board adopting an agenda? Does it meet less frequently than quarterly? Because nothing in RONR stops the Board from doing so if it desires. OR two quote from FAQ #14: "For a proposed agenda to become the official agenda for a meeting, it must be adopted by the assembly at the outset of the meeting. At the time that an agenda is presented for adoption, it is in order for any member to move to amend the proposed agenda by adding any item that the member desires to add, or by proposing any other change." Yes, for many Board meeting on a frequent basis, I would accept that having a standard order of business is effective, there is no requirement to do so. Link to comment Share on other sites More sharing options...
post54 Posted January 1, 2015 at 09:23 PM Author Report Share Posted January 1, 2015 at 09:23 PM Because nothing in RONR stops the Board from doing so if it desires. OR two quote from FAQ #14: "For a proposed agenda to become the official agenda for a meeting, it must be adopted by the assembly at the outset of the meeting. At the time that an agenda is presented for adoption, it is in order for any member to move to amend the proposed agenda by adding any item that the member desires to add, or by proposing any other change." Yes, for many Board meeting on a frequent basis, I would accept that having a standard order of business is effective, there is no requirement to do so.The Board meets monthly and as Rev Ed so nicely quoted from RONR that it is practice to adopt an agenda. Link to comment Share on other sites More sharing options...
Dan Honemann Posted January 1, 2015 at 10:05 PM Report Share Posted January 1, 2015 at 10:05 PM RONR says this, on page 353, with respect to the standard order of business: "In organizations that have adopted this book as parliamentary authority and that have not adopted a special order of business, this series of headings is the prescribed order of business for regular meetings, unless the periods intervening between consecutive regular meetings are usually more than a quarterly time interval (see pp. 89–90)." Link to comment Share on other sites More sharing options...
Rev Ed Posted January 2, 2015 at 06:17 AM Report Share Posted January 2, 2015 at 06:17 AM RONR says this, on page 353, with respect to the standard order of business: "In organizations that have adopted this book as parliamentary authority and that have not adopted a special order of business, this series of headings is the prescribed order of business for regular meetings, unless the periods intervening between consecutive regular meetings are usually more than a quarterly time interval (see pp. 89–90)." Then the FAQs need to be updated. But the organization is still free to set up the Agenda as they see fit at the end of the day. Link to comment Share on other sites More sharing options...
Dan Honemann Posted January 2, 2015 at 10:41 AM Report Share Posted January 2, 2015 at 10:41 AM Then the FAQs need to be updated. But the organization is still free to set up the Agenda as they see fit at the end of the day. No, the FAQs do not need to be updated. And, yes, an organization is free to adopt an agenda for one of its meetings but it's usually best not to wait until the end of the day. Link to comment Share on other sites More sharing options...
Gary c Tesser Posted January 2, 2015 at 11:50 AM Report Share Posted January 2, 2015 at 11:50 AM No, the FAQs do not need to be updated. And, yes, an organization is free to adopt an agenda for one of its meetings but it's usually best not to wait until the end of the day. Commendable self-restraint. Link to comment Share on other sites More sharing options...
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