Jayadev Posted October 24, 2015 at 09:14 PM Report Posted October 24, 2015 at 09:14 PM I wonder if executive session is secret and no member should talk about the discussions out side how do we record the minutes of executive session when the minutes are not secret?ThanksJay
Hieu H. Huynh Posted October 24, 2015 at 11:46 PM Report Posted October 24, 2015 at 11:46 PM The minutes of an executive session should be read and approved only in executive session.
Larry Cisar Posted October 25, 2015 at 12:30 AM Report Posted October 25, 2015 at 12:30 AM Some organizations do have rules that state that members have access to all minutes. If that is the case, you are outside the realm of RONR on that.
Curiosulus Posted October 25, 2015 at 12:43 AM Report Posted October 25, 2015 at 12:43 AM Some organizations do have rules that state that members have access to all minutes. If that is the case, you are outside the realm of RONR on that. On the contrary, that's the default under RONR. Any member of a body has a right to examine its minutes, even those of an executive session. (RONR[11th ed.], p.460, l.13-17)
Hieu H. Huynh Posted October 25, 2015 at 01:49 AM Report Posted October 25, 2015 at 01:49 AM And a member can be disciplined for violating the secrecy of an executive session.
Josh Martin Posted October 25, 2015 at 02:37 AM Report Posted October 25, 2015 at 02:37 AM I wonder if executive session is secret and no member should talk about the discussions out side how do we record the minutes of executive session when the minutes are not secret? Who says the minutes are not secret? So far as RONR is concerned, the minutes are approved in executive session, and only the members of the body that is meeting have a right to review the minutes. Even if the minutes are not secret (for some reason), keep in mind that the minutes are a record of what was done, not what was said, whether or not the meeting is held in executive session. So while the assembly's actions are recorded, the discussions are not. On the contrary, that's the default under RONR. Any member of a body has a right to examine its minutes, even those of an executive session. (RONR[11th ed.], p.460, l.13-17) Yes, any member of the body which met. Members of the board have a right to examine minutes of the board, but members of the society do not. I believe Mr. Cisar is referring to a situation in which the organization's rules provide that members of the society have a right to view the minutes of the board.
Gary Novosielski Posted October 25, 2015 at 06:04 PM Report Posted October 25, 2015 at 06:04 PM I wonder if executive session is secret and no member should talk about the discussions out side how do we record the minutes of executive session when the minutes are not secret?ThanksJay The contents of the minutes of executive session remain just as confidential as what happened at the meeting. Members who were not present at the meeting are permitted to read the minutes, but are not permitted to disclose the contents. I think we need to know more about who has access to which minutes of what body and why, in your organization.
Curiosulus Posted October 27, 2015 at 01:09 AM Report Posted October 27, 2015 at 01:09 AM I believe Mr. Cisar is referring to a situation in which the organization's rules provide that members of the society have a right to view the minutes of the board. Perhaps, but no one mentioned "board" except you.
Guest Confused Board Member Posted November 11, 2015 at 09:48 PM Report Posted November 11, 2015 at 09:48 PM What if a board member is asked to step outside of the general board meeting, so the board can discuss and vote on a business proposal that the board member brought to do business with the company the board member's owns? The feeling is that the minutes should be treated private and not part of the general board meeting notes. Any insight would be gratefully appreciated. Thank you!
Steven Britton Posted November 12, 2015 at 12:01 AM Report Posted November 12, 2015 at 12:01 AM What if a board member is asked to step outside of the general board meeting, so the board can discuss and vote on a business proposal that the board member brought to do business with the company the board member's owns? The feeling is that the minutes should be treated private and not part of the general board meeting notes. Any insight would be gratefully appreciated. Thank you! This is a new or different question. Please post it as a new topic.
Kim Goldsworthy Posted November 12, 2015 at 01:43 AM Report Posted November 12, 2015 at 01:43 AM I wonder if executive session is secret and no member should talk about the discussions out side how do we record the minutes of executive session when the minutes are not secret?ThanksJay". . . and no one member should talk about the discussion outside . . ." Not true. The members who have a right to those minutes are NOT forbidden to talk among themselves.All members of that body may talk about executive session minutes, and about executive session discussions. But they must ensure that non-member EARS (or EYES, in the case of minutes) never hear their conversation, (or see the minutes) since that would indeed be a violation of executive session's secrecy.
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