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Recording results of an election


Guest Scott

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Our national organization recently held an election for president, VP and one director by mail , with the votes counted and results to be announced at the annual meeting. At the meeting the board elected 3 ballot counters, as outlined in the CBL.  The counters then went with the Cor Sec, who received the ballots, to another room to count the votes. After count the winners were announced but no vote totals were given and the counters were not required to certify the results.  The Corresponding Secretary, who stayed in the room with the counters, refuses to release the vote totals received by each candidate.  The minutes of the meeting simply state who won each office. 

Shouldn't the vote totals received by each candidate be noted in the minutes?

If you need any further information, please let me know

Thanks

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6 minutes ago, Guest Scott said:

Our national organization recently held an election for president, VP and one director by mail , with the votes counted and results to be announced at the annual meeting. At the meeting the board elected 3 ballot counters, as outlined in the CBL.  The counters then went with the Cor Sec, who received the ballots, to another room to count the votes. After count the winners were announced but no vote totals were given and the counters were not required to certify the results.  The Corresponding Secretary, who stayed in the room with the counters, refuses to release the vote totals received by each candidate.  The minutes of the meeting simply state who won each office. 

Shouldn't the vote totals received by each candidate be noted in the minutes?

If you need any further information, please let me know

Thanks

Absolutely.  "The tellers' report is entered in full in the minutes, becoming a part of the official records of the organization. Under no circumstances should this be omitted in an election or in a vote on a critical motion out of a mistaken deference to the feelings of unsuccessful candidates or members of the losing side. "  RONR (11th ed.), p. 418

Also, it was completely improper not to announce those totals at the meeting before the presiding officer declared those people elected.

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In fact, the number of votes received by each person will be read twice to the assembly—firstly, when the chief teller reads the tellers' report; again, when the president announces the result of the vote.

As already noted, the recording secretary will enter the tellers' report in the minutes.

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Thanks for your responses. While Roberts had been consulted, to ensure an orderly meeting, the President had hired a PRP to assist in the running of the meeting (allowed by the Standing Rules).  However, the membership obviously did not want an orderly meeting because they voted to dismiss the PRP before the meeting really got started. The ballot counters were not responsible, they were members selected at the meeting to count. The Corresponding Secretary should have know better.  In fact, the Corresponding Secretary could not be found and never returned to the meeting after the count was completed but she was telling members in lobby and halls of the hotel the results of the election. While we were on a break trying to find the Cor Sec, a member came in the room and congratulated one of the winner, yet the president nor anyone had been formally notified who won.  That's why we want to see the vote totals

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3 hours ago, Rob Elsman said:

The assembly has the power to order the corresponding secretary, or whomever, to cough up all the papers related to the election and order the papers to be read aloud to the assembly.

And to order that the tellers report and the vote totals be entered in the minutes. 

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