Guest Cliff Martin Posted April 15, 2021 at 02:26 PM Report Share Posted April 15, 2021 at 02:26 PM I am on a board and we were in executive session. One board member was jotting down notes and was told by the board president that the only person that could write during Executive session is the recording secretary. Is this accurate? Next, Can I refer to questions I have on my phone during executive session? Quote Link to comment Share on other sites More sharing options...
George Mervosh Posted April 15, 2021 at 02:29 PM Report Share Posted April 15, 2021 at 02:29 PM Just now, Guest Cliff Martin said: One board member was jotting down notes and was told by the board president that the only person that could write during Executive session is the recording secretary. Is this accurate? Nothing in RONR says that. 1 minute ago, Guest Cliff Martin said: Next, Can I refer to questions I have on my phone during executive session? Nothing in RONR prohibits it. The President seems rightly concerned about secrecy but what he says is not in the book. Quote Link to comment Share on other sites More sharing options...
J. J. Posted April 15, 2021 at 04:03 PM Report Share Posted April 15, 2021 at 04:03 PM (edited) The member could be punished if he shares those notes with non-members, however (9:27). Edited April 15, 2021 at 04:07 PM by J. J. Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted April 15, 2021 at 04:48 PM Report Share Posted April 15, 2021 at 04:48 PM 2 hours ago, Guest Cliff Martin said: I am on a board and we were in executive session. One board member was jotting down notes and was told by the board president that the only person that could write during Executive session is the recording secretary. Is this accurate? Next, Can I refer to questions I have on my phone during executive session? I concur with my colleagues, although I would add that an assembly is free to adopt additional rules to enforce the secrecy of executive session if it wishes to do so. Quote Link to comment Share on other sites More sharing options...
Rob Elsman Posted April 15, 2021 at 06:42 PM Report Share Posted April 15, 2021 at 06:42 PM I believe Mr. Martin means that an assembly is free to adopt a standing rule prohibiting the taking of notes during an executive session, RONR (12th ed.) 2:23-24. Quote Link to comment Share on other sites More sharing options...
J. J. Posted April 15, 2021 at 07:55 PM Report Share Posted April 15, 2021 at 07:55 PM 1 hour ago, Rob Elsman said: I believe Mr. Martin means that an assembly is free to adopt a standing rule prohibiting the taking of notes during an executive session, RONR (12th ed.) 2:23-24. I think it would have to be a special rule, as it broadly deals with the transaction of business, but the assembly could regard this as a violation of decorum and prohibit it. Quote Link to comment Share on other sites More sharing options...
Rob Elsman Posted April 15, 2021 at 07:58 PM Report Share Posted April 15, 2021 at 07:58 PM I disagree that the taking of notes in executive session by members other than the secretary has anything to do with parliamentary procedure, so a special rule of order would not be proper. Quote Link to comment Share on other sites More sharing options...
J. J. Posted April 15, 2021 at 08:01 PM Report Share Posted April 15, 2021 at 08:01 PM 1 minute ago, Rob Elsman said: I disagree that the taking of notes in executive session by members other than the secretary has anything to do with parliamentary procedure, so a special rule of order would not be proper. It does, broadly, have to do with the transaction of business within a meeting, i.e. the member cannot do some action where the assembly does something. Quote Link to comment Share on other sites More sharing options...
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