Changing an agenda after its been posted publicly

[Guest Tonya]

Once an agenda has been posted publicly, can a board member or chairman remove it, make changes and repost it without telling the secretary that posted the original agenda? This is before the deadline. Just fyi.

[Atul Kapur]

RONR has no requirements for an agenda at all, and even fewer regarding the rules for its public posting and amendment prior to it being moved at the meeting.

You will need to look for any such rules in your own governing documents or applicable law. 

[Drake Savory]

Rule 41:62 covers what you are discussing.  An agenda is not binding unless formally adopted by the assembly so I see no reason that it cannot be changed and updated.

[Weldon Merritt]

On 4/27/2024 at 6:50 AM, Drake Savory said:

Rule 41:62 covers what you are discussing.  An agenda is not binding unless formally adopted by the assembly so I see no reason that it cannot be changed and updated.

That's certainly true so far as RONR is concerned. However, if the board is some sort of public entity, there very well may be open meetings (sunshine) laws that apple. If so, that is beyond te the scope of this forum.

Edited April 27, 2024 at 12:45 PM by Weldon Merritt
Corrected typos.

[Richard Brown]

My concern is the same as that of Mr. Merritt.  If this organization is subject to state (or local) open meetings laws, changing the agenda in this manner may not be permitted. 

[Rob Elsman]

I have the same concerns.  If this is, indeed, a public body, I suggest getting in touch with the board's legal counsel.

[Drake Savory]

I was going along with Mr. Kapur as to what RONR has to say about it.  Even as Mr. Merritt put it if there are non-RONR rules that discussion is for outside this forum.

I've been seeing 'if you fall under other rules then what we say may or may not matter' a lot lately.  Maybe this forum needs a disclaimer like "We only address RONR issues here.  If you organization adheres to rules outside of Robert's Rules, use our replies at your own peril.  You have been warned!" 

 

Or maybe I'll rewrite that and make a sig line.

[Rob Elsman]

"The Question and Answer Forums are provided to allow an open exchange of views relevant to specific questions of parliamentary procedure under Robert's Rules of Order Newly Revised."

What more do you want? 🙂

[Atul Kapur]

On 4/27/2024 at 6:03 PM, Drake Savory said:

I was going along with Mr. Kapur as to what RONR has to say about it.

Yes, I just said "or applicable law" without elaborating (didn't have full time to do so at that moment). Messrs. Merritt and Brown took care of that for me.