Angie N

Excellent! Thank you so much!

Hello, From what I've read conforming amendments are considered conforming when they all needed in order to achieve one end. They all need to pass or fail together. They are not dividable. I am still not fully understanding conforming amendments. Can someone give me an example of conforming amendments? Thank you!

Hello, I have a couple of questions regarding lack of quorum and meeting minutes. If there is no quorum at a meeting and only discussion, what should be included in the minutes? The discussions? Also since there was no quorum do the minutes still have to be approved at the following meeting? Can you please reference RONR? Thank you!

Thank for your response. Yes I should have also added we are doing that. However with the covid-19 concerns we are trying to be proactive in the event we don' have quorum. My question is specific to if we can suspend the rules.

Hello, I'm seeking guidance on suspending the rules because our bylaws does not say we can have electronic meetings. I understand RONR would prohibit since it's not on our bylaws. Would we be able to meet face to face in March for the sole purpose of suspending the rules? We do not have any provisions for special meetings in our bylaws either. Our bylaws say we meet once a month. They do not say when although our tradition is to meet every 4th Sunday. What can we do?

Thank you! This is a great example for understanding.

Ok thank you! This is very helpful...it answers what the member is trying to accomplish.

Ok no it would not be within the 30 day scope. Without the 30 day notice I thought that he would be able to move to amend his amendment and add to his original amendment at the meeting and the members then vote. And needed 2/3 for it to pass. Thank you for your help!

Thank you for the responses. I don't think I asked the question correctly so I would like to attempt again. A member of the organization submitted a bylaw amendment. 30 days Notice was given however later he realized he wanted to add to the amendment he submitted. How would he make the changes before the members vote?

We are in a similar situation. Our bylaws do not authorize electronic meetings. If we are unable to meet electronically or suspend the rules? What options do we have to move forward? Do we cancel the meetings?

Thank you for your response. I did not give a real example. The question I was looking to get an answer to was do we vote on the proposed bylaw amendments submitted or can any member amend any submission. It sounds like it can depend on the scenario

Hello, I am seeking guidance on a question related to Bylaw Amendments. Can an amendment be changed the day the members vote? Example: Member A: Submits an Amendment to change quorum to 2/3 Member B: Request to amend to 1/3. Would that be okay to do or are the members supposed to vote on original submissions only? Can you please reference any page numbers so I can read as well? Thank you for your help!

Thank you both! Much appreciated.

Thank you! RONR is our parlimentary authority. Can you reference a page number please?

Our bylaws do not specify if meetings can be held via conference call or video conference, etc. If a member requests a meeting via conference call, would that be Ok to do?

Hello! If Bylaws do not address special meeting, can any member call a special meeting with notice and purpose? What are the proper steps to take? Thank you!

Hello I have a couple questions about the agenda. If there is a set date for a meetings, can any member reach out to the chair prior to the meeting to add items or do they have to make a motion in the actual meeting to get the items added? Also can the chair refuse agenda items or do they have to add all items? I do understand that the chair does not set the agenda. I'm trying to better understand if there is an order to follow.

Yes they are. The bottom line is the committee chair did not expect a vote from his recommendation because he did not say " I move". Thank you!

Sorry I did not mean the board. The membership is about 35-40 members. The chair votes by show of hands in the meetings. Mr. Kapur helped address this.

Thank you! This is helpful.

I believe there was some misunderstanding on voting on a recommendation vs a motion. To try to provide some clarification, the committee chair was making a recommendation however I believe he also thought that a member of the body had to make a motion in order to vote. There was no motion made however the chair of the body put the recommendation to a vote. After the meeting, it was questioned if that was in order.

Thank you Atul! I have a few follow up questions. My confusion is the chair of the committee said he didn't make a motion just a recommendation so he did not want to complete the motion form. So is it still recorded in minutes that he made the motion? How do I record in the minutes? Also this is not a small board, it is more than 12. So does the chair still has the right to vote in the meeting when it is not secret ballot or their vote is not affecting the outcome? Thank you!

Hi, I am seeking some guidance on a few things. A committee chair made a "recommendation" to the body. The chair of the meeting ended up asking for a vote and it passed. I thought it had to be presesented as a motion in order to vote. Does the recommendation count as the motion? How is this recorded in the minutes? Also should the chair be given a voting card? I thought the chair was supposed to be impartial. However the chair says she has the same rights as members including voting while presiding. Does the parlimentarian have to collect motion forms and count the votes? Thank you!

Whew! Thank you everyone! This is a lot to digest. Mr. Brown is indeed correct that the membership felt the need for the assessment and everyone was ok. The concern became after realizing the payment in full was made and continued assessments. It doesn't necessarily sound the right thing based on the feedback however the membership decided to let the assessment continue to the 2nd year and excess would get allocated to another expense. This has been super helpful to me. Thank you again for your insight and expertise.