Jayadev Posted March 28, 2011 at 01:56 PM Report Share Posted March 28, 2011 at 01:56 PM In our Board of Trustees meeting one of the trustees wants to voice record the entire proceedings even with out board approval? Can he do that with out Board approval?ThanksJay Link to comment Share on other sites More sharing options...
jstackpo Posted March 28, 2011 at 02:00 PM Report Share Posted March 28, 2011 at 02:00 PM No. Link to comment Share on other sites More sharing options...
Tim Wynn Posted March 28, 2011 at 02:02 PM Report Share Posted March 28, 2011 at 02:02 PM In our Board of Trustees meeting one of the trustees wants to voice record the entire proceedings even with out board approval? Can he do that with out Board approval?ThanksJayNo, unless this is permitted by the bylaws or other rule or decision of the society. Link to comment Share on other sites More sharing options...
Robert B Fish Posted March 28, 2011 at 02:11 PM Report Share Posted March 28, 2011 at 02:11 PM If he were to do so secretly, knowing he does not have approval to do so, he would be subject to discipline up to and including expulsion from the organization.-Bob Link to comment Share on other sites More sharing options...
Tim Wynn Posted March 28, 2011 at 02:37 PM Report Share Posted March 28, 2011 at 02:37 PM In our Board of Trustees meeting one of the trustees wants to voice record the entire proceedings even with out board approval? Can he do that with out Board approval?ThanksJayokay, wait a minute. I took it to mean this would be against the will of the assembly. The board could allow it, without a formal vote. Link to comment Share on other sites More sharing options...
jstackpo Posted March 28, 2011 at 03:14 PM Report Share Posted March 28, 2011 at 03:14 PM okay, wait a minute. I took it to mean this would be against the will of the assembly. The board could allow it, without a formal vote.Yeah.... but .... the board should still get a shot at saying "NO!", via "Is there any objection...?" , before the recorder is turned on. Link to comment Share on other sites More sharing options...
gregory Posted March 28, 2011 at 03:36 PM Report Share Posted March 28, 2011 at 03:36 PM No.I love nice clear one word answers to avoid confusion too, but why theabrupt "NO"? I recall Robert speaking about recordings of meetings, justdon't remember where or what. But I do remember Robert not saying just "NO". Link to comment Share on other sites More sharing options...
Gary Novosielski Posted March 28, 2011 at 04:07 PM Report Share Posted March 28, 2011 at 04:07 PM I love nice clear one word answers to avoid confusion too, but why theabrupt "NO"? I recall Robert speaking about recordings of meetings, justdon't remember where or what. But I do remember Robert not saying just "NO".But the question here was specifically whether he could do it without board approval, not whether there were any conditions under which he could do it.And the answer to that, according to the rules in RONR, if they apply, is: No.As always, your local bylaws or special rules of order may conflict with, and therefore supersede, the rules in RONR, and then the answer becomes, I have no idea. Link to comment Share on other sites More sharing options...
jstackpo Posted March 28, 2011 at 04:10 PM Report Share Posted March 28, 2011 at 04:10 PM RONR mentions recording only in the case of the secretary using a recorder as an aid in preparing minutes, p. 444. By implication anything beyond that requires permission. Also there are legal problems, that are beyond the scope of this b-board. Link to comment Share on other sites More sharing options...
George Mervosh Posted March 28, 2011 at 04:12 PM Report Share Posted March 28, 2011 at 04:12 PM It pains me to belabor this one, but wouldn't the board have to say no? Or maybe that's what Jay meant by with out Board approval? Link to comment Share on other sites More sharing options...
Chris Harrison Posted March 28, 2011 at 04:17 PM Report Share Posted March 28, 2011 at 04:17 PM It pains me to belabor this one, but wouldn't the board have to say no? Or maybe that's what Jay meant by with out Board approval?I would say if the Board (or some applicable rule) said that the meetings couldn't be recorded without specific permission (or recorded at all) that the member would be in the wrong. On the other hand if there was no rule in place I would say that the Board gave its tacit permission if the Board member was openly recording the meeting but if it was being covertly done then the Board was not given the opportunity to object to the recording and the Board member should be subject to discipline. Link to comment Share on other sites More sharing options...
Guest Jay Posted March 28, 2011 at 05:12 PM Report Share Posted March 28, 2011 at 05:12 PM This is Jay the original author of the topic, Our association is registed in Illinois and we counduct our meetings here in Illinois. In our last board meeting, in the begining of the meeting 2 memebers informed the president that they are recoding the proceedings for their protection and started recroding, then the majority of the members objected it. Still they recorded it for a while. Our bylaws do not mention about the voice recroding. He said he will record it anyway even if the majority of the board members did not permit. Link to comment Share on other sites More sharing options...
Chris Harrison Posted March 28, 2011 at 05:21 PM Report Share Posted March 28, 2011 at 05:21 PM This is Jay the original author of the topic, Our association is registed in Illinois and we counduct our meetings here in Illinois. In our last board meeting, in the begining of the meeting 2 memebers informed the president that they are recoding the proceedings for their protection and started recroding, then the majority of the members objected it. Still they recorded it for a while. Our bylaws do not mention about the voice recroding. He said he will record it anyway even if the majority of the board members did not permit.I can understand wanting to protect myself but if I were the Board I would adopt a motion instructing the Board member(s) to stop recording the meeting and if the Board member(s) continued the recording the Board should order them to leave the meeting until they are willing to cease the recording of the meetings (RONR pp. 625-628). If the Board member(s) really feel that they need to protect themselves they should take their case to the Membership itself who could order the Board to allow the meetings to be recorded. Link to comment Share on other sites More sharing options...
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